Operations and Management Intern - Business Support

SPH Media Limitedsph.com.sg; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

SPH Media Limited in Singapore is seeking a proactive admin professional to support day-to-day procurement and finance activities, with a focus on sourcing, budgeting, and contract administration.

You will coordinate with internal stakeholders and vendors, initiate RFIs/RFQs/RFPs, input budget codes and GL/COSW, and ensure timely processing of purchase requisitions and invoices in a fast-paced environment.

Qualifications

• Experience supporting procurement and finance with category management.
• Experience initiating RFIs/RFQs/RFPs in a procurement system.
• Proven ability to manage time-sensitive purchase requisitions and contract renewals.

Responsibilities

• Manage administrative support for sourcing and category management activities for assigned procurement categories (direct/indirect).
• Initiate RFI/RFQ/RFP processes within the procurement system, ensuring accuracy and policy compliance.
• Understand and act on the time-critical nature of PR processing to support urgent project and service continuity needs.
• Coordinate with requestors and Procurement to obtain quotations, prepare purchase requisition documents, and manage approval workflows.
• Execute contractual matters efficiently and in accordance with corporate policies, ensuring timely follow-through.
• Accurately input and update budget codes, cost centres, WBS elements, and GL codes for all transactions.
• Assist with delivery order verification, invoice processing, purchase order matching, resolution of payment discrepancies, and ensure timely follow-up.
• Maintain records, trackers, and documentation related to procurement, contracts, and finance operations, ensuring completeness and alignment with audit and policy requirements.
• Provide general administrative support and assist in cross-functional coordination. Liaise with internal stakeholders and vendors to ensure smooth administrative workflows and timely deliverables.
• Undertake any other ad-adhoc duties as assigned.

Skills

Procurement knowledge

Finance understanding

Sourcing category management

Time management

Stakeholder collaboration

Tools

Microsoft Office

Google Suite

Job description

Job Scope

A key component in supporting the day-to-day administrative and operational activities, with a strong focus on procurement and finance functions.

• Manage administrative support for sourcing and category management activities for assigned procurement categories (direct/indirect).
• Initiate RFI/RFQ/RFP processes within the procurement system, ensuring accuracy and policy compliance.
• Understand and act on the time-critical nature of PR processing to support urgent project and service continuity needs.
• Coordinate with requestors and Procurement to obtain quotations, prepare purchase requisition documents, and manage approval workflows.
• Execute contractual matters efficiently and in accordance with corporate policies, ensuring timely follow-through.
• Accurately input and update budget codes, cost centres, WBS elements, and GL codes for all transactions.
• Assist with delivery order verification, invoice processing, purchase order matching, resolution of payment discrepancies, and ensure timely follow-up.
• Maintain records, trackers, and documentation related to procurement, contracts, and finance operations, ensuring completeness and alignment with audit and policy requirements.
• Provide general administrative support and assist in cross-functional coordination. Liaise with internal stakeholders and vendors to ensure smooth administrative workflows and timely deliverables.
• Undertake any other ad-adhoc duties as assigned.

Job Requirements

• Microsoft Office; Google Suite
• Meticulous, proactive with strong sense of urgency (particularly in handling time-sensitive purchase requisitions and contract renewals.), and able to manage time-sensitive tasks in a fast-paced environment
• Strong interpersonal skills and responsiveness in cross-functional collaboration.