Executive/Senior Executive (Procurement)

Duke-NUS Medical School; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Duke-NUS Medical School in Singapore seeks an Administrative Specialist in the Central Procurement Department to support quotations, tenders and related procurement activities.

You will advise internal stakeholders, prepare procurement documents, and process transactions in the e-procurement system to issue Purchase Orders and Goods Receipts. Prior academic experience is a plus.

Qualifications

• Bachelor's Degree in a related discipline.
• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous.
• Prior work experience in academic environment would be an advantage.
• Meticulous, well-organised and able to manage priorities.
• Possess good communication, interpersonal skills and able to work well in teams.
• Proficient in Microsoft Office applications.

Responsibilities

• Administer and manage procurement activities relating to Quotations and Tenders to ensure compliance with policies/regulations.
• Provide procurement advice and guidance to internal stakeholders on procedures and requirements.
• Review and prepare procurement documents such as publication documents, recommendation reports, etc.
• Perform transactions in e-procurement system to conduct Quotations and Tenders publications, award, issue Purchase Order and Goods Receipt.
• Liaise with internal stakeholders on Contract Management and track outstanding orders.
• Streamline overall procurement systems, processes and controls to achieve operational efficiency.
• Ensure all invoices and documentation are submitted timely so as to provide efficient payment to suppliers.
• Perform any other related duties as assigned.

Skills

Meticulous

Well-organised

Communication skills

Team player

Education

Bachelor's Degree

Tools

SAP

Ariba System

Microsoft Office

Job description

Job Description

Provide administrative specialist support to the Central Procurement Department for a variety of business functions including but not limited to the following: -

• Administer and manage procurement activities relating to Quotations and Tenders to ensure compliance with procurement policies/regulations.
• Provide procurement advice and guidance to internal stakeholders on procedures and requirements
• Review and prepare procurement documents such as publication documents, recommendation reports, etc.
• Perform transactions in e-procurement system to conduct Quotations and Tenders publications, award, issue Purchase Order and Goods Receipt.
• Liaise with internal stakeholders on Contract Management and track outstanding orders.
• Streamline overall procurement systems, processes and controls to achieve operational efficiency.
• Ensure all invoices and documentations are submitted timely so as to provide efficient payment to suppliers.
• Perform any other related duties as assigned

Qualifications

• Bachelor's Degree in a related discipline.
• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous.
• Prior work experience in academic environment would be an advantage.
• Meticulous, well-organised and able to manage priorities.
• Possess good communication, interpersonal skills and able to work well in teams
• Proficient in Microsoft Office applications.

We regret that only shortlisted candidates will be notified.