Personal Assistant: Recruiting & Client Scheduler

XIN CHENG SG PTE. LTD.

Singapore

On-site

SGD 30,000 - 42,000

Full time

3 days ago

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Job summary

XIN CHENG SG PTE. LTD. is seeking a proactive Administrative Support Specialist in Singapore.

You will post and manage job listings, screen applicants, and arrange interview schedules for potential candidates, ensuring smooth recruitment workflows. You will coordinate with clients to schedule viewings, manage daily calendars, send follow-ups, and maintain precise records in Google Sheets or CRM. Strong English, Mandarin bilingualism, and familiarity with Google Workspace plus WhatsApp Business

Qualifications

Eligibility: Singaporean or PR only.
Strong written and spoken English; bilingual in Mandarin.
Interpersonal skills with confident telephone etiquette.
Tech-savvy and highly organized with Google Workspace proficiency.

Responsibilities

Post and manage job listings on portals, screen applicants, conduct phone screenings, and arrange interviews.
Coordinate with clients to schedule viewings/appointments, manage calendars, and send timely follow-ups.
Prepare, organize, and archive documents, presentations, client folders, and transaction records.
Handle inbound calls, WhatsApp messages, and emails; address client and vendor queries promptly.
Maintain client databases, transaction logs, and candidate pipelines via Google Sheets/CRM.
Assist with ad-hoc administrative errands and day-to-day operational tasks.