Personal Assistant

XIN CHENG SG PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

XIN CHENG SG PTE. LTD. is seeking a proactive Administrative Support Specialist in Singapore.

You will post and manage job listings, screen applicants, and arrange interview schedules for potential candidates, ensuring smooth recruitment workflows. You will coordinate with clients to schedule viewings, manage daily calendars, send follow-ups, and maintain precise records in Google Sheets or CRM. Strong English, Mandarin bilingualism, and familiarity with Google Workspace plus WhatsApp Business

Qualifications

• Eligibility: Singaporean or PR only.
• Strong written and spoken English; bilingual in Mandarin.
• Interpersonal skills with confident telephone etiquette.
• Tech-savvy and highly organized with Google Workspace proficiency.

Responsibilities

• Post and manage job listings on portals, screen applicants, conduct phone screenings, and arrange interviews.
• Coordinate with clients to schedule viewings/appointments, manage calendars, and send timely follow-ups.
• Prepare, organize, and archive documents, presentations, client folders, and transaction records.
• Handle inbound calls, WhatsApp messages, and emails; address client and vendor queries promptly.
• Maintain client databases, transaction logs, and candidate pipelines via Google Sheets/CRM.
• Assist with ad-hoc administrative errands and day-to-day operational tasks.

Skills

Mandarin Proficiency

English Proficiency

Telephone Etiquette

Organizational Skills

Candidate Screening

Tools

Google Workspace

Job Portals

WhatsApp Business

Job description

Key Responsibilities

• Recruitment & Hiring Support: Post and manage job listings on hiring portals, screen applicants, conduct phone screenings with potential candidates, and arrange interview schedules.
• Client Coordination & Scheduling: Liaise directly with clients to schedule viewings or appointments, manage daily calendar bookings, and send timely follow-ups and reminders.
• Administrative Support: Prepare, organize, and archive documentation, presentations, client folders, and transaction records.
• Communication Management: Handle inbound phone calls, WhatsApp messages, and emails; address client and vendor queries promptly.
• Data Entry & Tracking: Maintain updated client databases, transaction logs, and candidate pipelines via Google Sheets/CRM.
• Ad-Hoc Operational Tasks: Assist with basic day-to-day administrative errands and ad-hoc operational tasks.

Requirements

• Eligibility: Singaporeans or Singapore Permanent Residents (PR) only.
• Language Proficiency: Strong written and spoken English, and effectively bilingual/fluent in spoken Mandarin to communicate smoothly with Chinese-speaking clients.
• Interpersonal Skills: Confident telephone etiquette with good communication skills for phone screenings and client liaisons.
• Tech & Organization: Highly organized, proactive, and proficient with Google Workspace (Docs, Sheets, Calendar), job portals, and WhatsApp Business.
• Experience: Prior administrative, HR/recruitment support, or real estate coordination experience is an added advantage.