Personal Assistant

LANDMARK E&C PTE. LTD.; Singapore; On-site; SGD 26,000 - 38,000; Full time

Job summary

LANDMARK E&C PTE. LTD. is seeking an administrative support professional in Singapore to assist with recruitment logistics, client coordination, and documentation.

You'll post job listings, screen candidates, arrange interviews, and manage calendars while maintaining accurate records in Google Sheets. Strong English and Mandarin are required to liaise with Mandarin-speaking clients. Prior admin or real estate coordination experience is a plus.

Qualifications

• Eligibility: Singaporeans or PR only.
• Fluent in English; bilingual Mandarin for Mandarin-speaking clients.
• Experience in admin, HR/recruitment support or real estate coordination is a plus.

Responsibilities

• Post and manage job listings on portals; screen applicants.
• Coordinate interview schedules and phone screenings.
• Prepare, organize, and archive documents, client folders, and records.
• Handle inbound calls, messages, and emails; address queries promptly.
• Maintain client databases and candidate pipelines in Google Sheets/CRM.
• Assist with ad-hoc tasks as needed.

Skills

Recruitment support

Client coordination

Phone screenings

Data entry

Google Workspace

WhatsApp Business

Bilingual Mandarin

Tools

Google Workspace

WhatsApp Business

Job portals

Job description

Key Responsibilities

• Recruitment & Hiring Support: Post and manage job listings on hiring portals, screen applicants, conduct phone screenings with potential candidates, and arrange interview schedules.
• Client Coordination & Scheduling: Liaise directly with clients to schedule viewings or appointments, manage daily calendar bookings, and send timely follow-ups and reminders.
• Administrative Support: Prepare, organize, and archive documentation, presentations, client folders, and transaction records.
• Communication Management: Handle inbound phone calls, WhatsApp messages, and emails; address client and vendor queries promptly.
• Data Entry & Tracking: Maintain updated client databases, transaction logs, and candidate pipelines via Google Sheets/CRM.
• Ad-Hoc Operational Tasks: Assist with basic day-to-day administrative errands and ad-hoc operational tasks.

Requirements

• Eligibility: Singaporeans or Singapore Permanent Residents (PR) only.
• Language Proficiency: Strong written and spoken English, and effectively bilingual/fluent in spoken Mandarin to communicate smoothly with Chinese-speaking clients.
• Interpersonal Skills: Confident telephone etiquette with good communication skills for phone screenings and client liaisons.
• Tech & Organization: Highly organized, proactive, and proficient with Google Workspace (Docs, Sheets, Calendar), job portals, and WhatsApp Business.
• Experience: Prior administrative, HR/recruitment support, or real estate coordination experience is an added advantage.