Personal Assistant (Group or Companies / Finance / Projects)

ATLAZ PTE. LTD.; Singapore; On-site; SGD 5,000 - 8,000; Full time

Job summary

ATLAZ PTE. LTD. is seeking a proactive Personal Assistant to support its senior management. You will manage calendars, coordinate travel, and prepare documents with minimal supervision.

Candidates with experience in HR, recruitment, legal, or finance-related work will have an advantage. The role requires strong organisational skills, discretion, and the ability to multitask in a fast-paced environment. Join a dynamic group where you will liaise with internal teams, clients and vendors,

Qualifications

• Diploma or degree in Business Administration, Human Resources, Legal Studies, Finance, Accounting or related discipline.
• At least 3 years of experience as a Personal Assistant or in a similar support role.
• Experience in HR/recruitment, legal, corporate secretarial or finance-related work is advantageous.

Responsibilities

• Manage calendars, appointments, meetings and daily schedules.
• Organise travel arrangements, accommodation and itineraries.
• Coordinate meetings and prepare documents and materials.
• Track deadlines and follow up on action items to ensure timely completion.
• Manage correspondence and prepare emails, reports and presentations.
• Conduct research and compile information for management review.
• Liaise with internal teams, clients, vendors and professional advisers.
• Assist with HR, recruitment, legal, corporate or finance-related administrative matters.
• Maintain records and handle confidential information securely.
• Support management with projects and ad hoc assignments.

Skills

Calendar management

Time management

Organizational skills

Communication skills

Interpersonal skills

Discretion

Multi-tasking

Independent work

MS Office proficiency

Education

Diploma or degree in Business Administration, Human Resources, Legal Studies, Finance, Accounting or related discipline

Tools

Microsoft Office

Job description

Our client, an established group of companies, is looking for a proactive and highly organized Personal Assistant to support its senior management.

This role is suitable for someone who takes initiative, manages time effectively and follows through on assignments with minimal supervision. Candidates with experience in HR and recruitment, legal, corporate secretarial or finance-related work will have an advantage.

Key Responsibilities

• Manage calendars, appointments, meetings and daily schedules.
• Organise travel arrangements, accommodation and itineraries.
• Coordinate meetings and prepare the necessary documents and materials.
• Track deadlines and follow up on action items to ensure timely completion.
• Manage correspondence and prepare emails, reports and presentations.
• Conduct research and compile information for management review.
• Liaise with internal teams, clients, vendors and professional advisers.
• Assist with HR, recruitment, legal, corporate or finance-related administrative matters.
• Maintain proper records and handle confidential information securely.
• Support management with projects and other ad hoc assignments.

Requirements

• Diploma or degree in Business Administration, Human Resources, Legal Studies, Finance, Accounting or a related discipline.
• At least 3 years of experience as a Personal Assistant, Executive Assistant or in a similar support role.
• Proactive, resourceful and able to work independently.
• Strong organizational and time-management skills, able to prioritise multiple assignments and meet deadlines.
• Good communication and interpersonal skills.
• Strong attention to detail and follow-through.
• Proficient in Microsoft Office applications.
• Professional and discreet when handling confidential matters.
• Experience in HR/recruitment, legal, corporate secretarial or finance support is preferred.