Personal Assistant

FORTYFOURMAN PTE. LTD.; Singapore; On-site; SGD 33,480 - 50,220; Full time

Job summary

FORTYFOURMAN PTE. LTD. in Singapore is seeking a highly organized and detail-oriented Personal Assistant to provide comprehensive administrative and operational support. The ideal candidate will excel in communication, time management, and multitasking in a dynamic environment.

The responsibilities include managing calendars, coordinating travel arrangements, preparing reports, and handling confidential information. Experience supporting senior management is advantageous. This role is crucial for ensuring smooth daily operations.

Qualifications

• Excellent communication skills essential.
• Strong time management abilities required.
• Experience supporting senior management or business leaders is an advantage.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling arrangements.
• Coordinate travel bookings, accommodation, and itinerary planning.
• Prepare reports, presentations, meeting materials, and correspondence.
• Assist with event planning, logistics, and coordination.

Job description

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative and operational support. The ideal candidate will possess excellent communication skills, strong time management abilities, and the capability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage calendars, appointments, meetings, and scheduling arrangements.
• Coordinate travel bookings, accommodation, and itinerary planning.
• Prepare reports, presentations, meeting materials, and correspondence.
• Handle confidential information with professionalism and discretion.
• Assist with event planning, logistics, and coordination.
• Manage emails, phone calls, and follow-up actions on behalf of management.
• Track deadlines, monitor outstanding tasks, and ensure timely completion.
• Liaise with internal stakeholders, clients, and external vendors.
• Provide administrative support for projects and day-to-day operations.
• Perform ad-hoc duties and special assignments as required.

Preferred Attributes

• Strong problem-solving capabilities.
• Ability to anticipate needs and take initiative.
• Comfortable working in a dynamic and fast-changing environment.
• Experience supporting senior management or business leaders is an advantage.