Personal Assistant (PA)

PHENG HOCK PLUMBING AND DESIGN; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

PHENG HOCK PLUMBING AND DESIGN is seeking a proactive Personal Assistant to support the management team with daily administrative and business operations. The role offers hands-on exposure to office administration, coordination, and professional communication.

Key tasks include scheduling, document preparation, records management, and assisting with recruitment. The position emphasizes detail orientation, teamwork, and the ability to work independently in a corporate setting.

Qualifications

• Diploma from a local polytechnic or equivalent qualification.
• Proficient in Word, Excel, PowerPoint.
• Strong communication skills, both written and verbal.
• Excellent organizational and time management abilities.
• Able to work independently and as part of a team.
• No prior working experience required.

Responsibilities

• Provide daily administrative and secretarial support to management.
• Schedule appointments, meetings, and manage calendars.
• Prepare documents, reports, and presentations.
• Maintain client records and filing systems.
• Coordinate meetings and company events.
• Assist with data entry and record keeping.
• Support recruitment activities and candidate coordination.
• Handle emails and correspondence professionally.

Skills

Written and verbal communication

Organisational skills

Time management

Independent and team work

Education

Diploma from Polytechnic or equivalent

Tools

Microsoft Office

Job description

We are looking for a proactive, organised, and detail-oriented Personal Assistant to support our management team in daily administrative and business operations. This role provides hands-on experience in office administration, business coordination, and professional communication.

Key Responsibilities

• Provide daily administrative and secretarial support to the management team.
• Assist in scheduling appointments, meetings, and managing calendars.
• Prepare documents, reports, presentations, and other business materials.
• Maintain and update client records, databases, and filing systems.
• Assist in coordinating meetings, company events, and business activities.
• Handle emails, correspondence, and general enquiries professionally.
• Follow up on assigned tasks and ensure timely completion.
• Support recruitment activities, including interview scheduling and candidate coordination.
• Assist with data entry, record keeping, and document organisation.
• Perform other ad-hoc administrative duties as assigned.

Job Requirements

• Diploma from a local polytechnic or equivalent/higher qualification.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good written and verbal communication skills.
• Strong organisational and time management skills.
• Responsible, detail-oriented, and willing to learn.
• Able to work independently and as part of a team.
• No prior working experience required.

What You Will Gain

• Hands-on experience in business administration and office management.
• Exposure to daily business operations and management support.
• Opportunities to develop communication, coordination, and organisational skills.
• Practical experience working in a professional corporate environment.
• Guidance and mentorship from experienced professionals.