Personal Assistant

Fintech HQ Pvt Ltd; Singapore; Sur place; SGD 45 000 - 68 000; Plein temps

Résumé du poste

Fintech HQ Pvt Ltd is seeking a highly organized Personal Assistant to provide comprehensive administrative and personal support to the Founder/Senior Executive in Singapore. You will manage calendars, coordinate travel, handle communications, and prepare meeting materials with discretion and proactive problem-solving.

The ideal candidate excels at independent work, attention to detail, and maintaining confidentiality while supporting daily priorities and ad hoc errands.

Qualifications

• Proven experience as Personal Assistant, Executive Assistant, or in a similar role.
• Excellent organizational, time-management, and multitasking abilities.
• Strong written and verbal English communication skills.
• Proficient with Microsoft Office, Google Workspace, and productivity tools.
• High level of professionalism, discretion, and integrity.

Responsabilités

• Manage the executive's daily schedule, appointments, meetings, and calendar.
• Coordinate business and personal travel arrangements, including flights, accommodation, transportation, and itineraries.
• Handle email correspondence, phone calls, and follow-ups on behalf of the executive.
• Organize meetings, prepare materials, take minutes, and track action items.
• Assist with document preparation, expenses, and record management.
• Conduct research, gather information, and prepare reports or summaries.
• Liaise with internal teams, external partners, clients, and stakeholders.
• Handle personal arrangements, appointments, and ad hoc errands when required.
• Anticipate needs and resolve scheduling or administrative issues proactively.
• Maintain strict confidentiality when handling sensitive information.

Connaissances

Organizational skills

Time management

Multitasking

Communication skills

MS Office / Google Workspace

Discretion

Independence

Outils

Microsoft Office

Google Workspace

Description du poste

About the Role

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to the Founder/Senior Executive.

The ideal candidate is resourceful, detail-oriented, and capable of handling a wide range of responsibilities independently, ensuring the executive's daily activities and priorities run smoothly and efficiently.

Key Responsibilities

• Manage the executive's daily schedule, appointments, meetings, and calendar.
• Coordinate business and personal travel arrangements, including flights, accommodation, transportation, and itineraries.
• Handle email correspondence, phone calls, and follow-ups on behalf of the executive.
• Organize meetings, prepare meeting materials, take minutes, and track action items.
• Assist with document preparation, administrative tasks, expense tracking, and record management.
• Conduct research, gather information, and prepare reports or summaries as required.
• Liaise with internal teams, external partners, clients, and other stakeholders.
• Handle personal arrangements, appointments, and ad hoc errands when required.
• Anticipate the executive's needs and proactively resolve scheduling or administrative issues.
• Maintain strict confidentiality when handling sensitive business and personal information.

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar supporting role.
• Excellent organizational, time-management, and multitasking abilities.
• Strong written and verbal communication skills in English.
• Proficient in Microsoft Office, Google Workspace, and other productivity tools.
• Strong attention to detail and problem-solving skills.
• Proactive, resourceful, and able to work independently with minimal supervision.
• High level of professionalism, discretion, and integrity.
• Flexible and adaptable to changing priorities and occasional work outside regular office hours.
• Currently based in Singapore.