Personal Assistant

SAVILLS PROPERTY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 78,000; Full time

Job summary

SAVILLS PROPERTY MANAGEMENT PTE. LTD.

is seeking an Executive Assistant to provide executive and administrative support to the Group MD and Senior MD, ensuring smooth day-to-day operations, timely follow-ups, and accurate reporting across stakeholders. You will manage complex calendars and travel, prepare agendas and minutes, and develop high-quality PowerPoint presentations for leadership meetings and reviews.

Qualifications

• Degree in any discipline with at least 1 year of experience.
• Strong organizational and time-management skills.
• Excellent interpersonal and communication abilities.
• Ability to handle confidential information.
• Proficiency in MS Office (Outlook/Word/PowerPoint/Excel).
• Experience with reporting/analytics tools is a plus.

Responsibilities

• Maintain an accurate tracker of key action items and priorities.
• Manage follow-ups on emails and correspondence.
• Monitor deadlines and follow up with stakeholders.
• Coordinate with leaders for timely updates and data.
• Prepare agendas, minutes, and materials for meetings.
• Develop high-quality PowerPoint presentations for meetings.
• Handle confidential matters, expenses, invoices, and claims.
• Contribute to consolidated management reports and dashboards.
• Manage calendars and travel arrangements for Group MD and MD.
• Perform other duties as assigned.

Skills

Organization

Time management

Multitasking

Interpersonal skills

Communication skills

Proactive

Detail-oriented

Confidentiality

Education

Bachelor's degree

Tools

MS Office

Outlook

Word

PowerPoint

Excel

Reporting tools

Job description

Provide executive and administrative support to the Group MD and Senior MD. Ensure smooth day-to-day operations, timely follow-ups, accurate reporting, and effective coordination across stakeholders.

Key Responsibilities

• Maintain an accurate tracker of key action items, business priorities, and outstanding tasks.
• Track follow-up emails and correspondence, ensuring responses and actions are completed promptly.
• Monitor deadlines and proactively follow up with stakeholders to ensure timely completion of deliverables.
• Coordinate with business leaders and department heads to obtain timely updates and reporting data.
• Follow up rigorously on reporting requirements and elevate delays where necessary
• Consolidate management reports, dashboards, and business updates for leadership review.
• Ensure data accuracy and consistency across reports and presentations.
• Manage complex calendars, meetings, appointments, and travel arrangements for the Group MD and MD.
• Coordinate internal and external meetings, including preparing agendas, meeting materials, and taking minutes where required.
• Develop high-quality PowerPoint presentations for management meetings, board meetings, business reviews, and strategic discussions.
• Handle confidential matters and manage expenses, invoices, and claims
• Any other tasks as assigned

Requirements

• Degree in any discipline with min. 1 year experience
• Strong organization, time management, and multitasking skills
• Good interpersonal and communication skills – able to engage stakeholders at all levels
• Proactive, detail-oriented, and able to handle confidential information
• Proficient in MS Office, especially Outlook, Word, PowerPoint, and Excel
• Experience with reporting/analytics tools is an advantage