Personal Assistant

AGAPE CP HOLDINGS PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A social enterprise firm in Singapore is seeking a Personal Assistant to provide high-level executive and administrative support to the Founder. The ideal candidate will have 3–5 years of experience in similar roles, with strong organisational and communication skills. This position requires discretion and the ability to manage multiple tasks under pressure. A heart for social impact is an added bonus. This role entails managing calendars, coordinating operations, and handling logistics efficiently.

Qualifications

• 3–5 years experience as a PA, Executive Assistant, or senior admin support role.
• Strong experience is valued even if educational qualifications are lacking.

Responsibilities

• Manage the Founder’s calendar and appointments.
• Coordinate communication across multiple departments.
• Organise travel itineraries and logistics.
• Serve as a professional point of contact for stakeholders.
• Prepare and maintain digital documentation.

Skills

Excellent organisational and time-management abilities

Strong communication skills (written and verbal)

Discretion and confidentiality

Ability to anticipate needs and take initiative

Proficiency in Microsoft Office and Google Suite

Able to work well under pressure

Education

Diploma or Degree preferred

Tools

Microsoft Office

Google Suite

Job description

The Personal Assistant will provide high-level executive and organisational support to the Founder, ensuring smooth
coordination across business operations, social enterprise initiatives,regional expansion projects, and daily administrative workflows.

This role requires strong organisationalskills, confidentiality, emotional maturity, and the ability to anticipate theFounder’s needs in a fast-moving and purpose-driven environment.

Key Responsibilities

1. Executive & AdministrativeSupport

• Manage the Founder’s calendar, meetings, and appointments.
• Prepare agendas, minutes, briefing notes, and follow-upactions.
• Draft emails, letters, WhatsApp messages, and reports on behalfof the Founder.
• Maintain strict confidentiality at all times.

2. Operations & Cross-TeamCoordination

• Coordinate across departments (HR, Finance, Operations, DigitalMarketing, Malaysia team, Indonesia team, etc.).
• Track deadlines and deliverables for proposals, tenders, andpartnership documents.
• Assist in compiling project updates from various teams.

3. Travel & Logistics Management

• Organise travel itineraries, flights, accommodation, andmeeting schedules.
• Prepare travel packs and documents for regional trips (e.g.,Indonesia, Malaysia, Philippines).
• Ensure all logistics are arranged smoothly and efficiently.

4. Stakeholder Communication &Engagement

• Serve as a professional point of contact for partners,government agencies, donors, foundations, and vendors.
• Coordinate follow-ups, reminders, and communication flows.
• Represent the Founder respectfully and professionally in allinteractions.

5. Document Preparation &Information Management

• Maintain well-organised digital documentation and filingsystems.
• Prepare presentations, proposals, summaries, and briefingmaterials.
• Ensure the Founder has updated information for decision-making.

6. Special Projects Support

Assist the Founder in high-impactinitiatives, including:

• Indonesia expansion (PT Agape)
• Prison call centre partnerships
• Training and employment programmes
• Social enterprise and community impact projects
• Grant proposals and partnership MOUs

Provide research, coordination, andfollow-through as required.

Requirements

Qualifications

• Diploma or Degree preferred, but strong experience is valued.
• 3–5 years experience as a PA, Executive Assistant, or senioradmin support role.

Skills & Attributes

• Excellent organisational and time-management abilities.
• Strong communication skills (written and verbal).
• Discretion, confidentiality, and professionalism.
• Ability to anticipate needs and take initiative.
• Proficiency in Microsoft Office, Google Suite, and digitalcommunication tools.
• Able to work well under pressure and adapt to changingpriorities.

Personal Qualities

• Trustworthy and reliable.
• Emotionally mature and calm in fast-paced settings.
• Detail-oriented and resourceful.

A heart for social purpose and impact-drivenwork is a plus.