Personal Assistant

Ministry of Law, Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A government agency in Singapore is seeking an experienced administrative support professional. The role involves managing schedules, facilitating meetings, and providing secretarial support to executives. Ideal candidates will have experience in C-Suite environments and public service, with strong analytical and organizational skills. Successful applicants will be detail-oriented and capable of multitasking under pressure while ensuring smooth operations.

Qualifications

• Experience in C-Suite corporate secretarial support.
• Past working experience in the public service especially in co-ordination work.
• Excellent analytical, interpersonal, organizational, and communication skills.

Responsibilities

• Manage the Principal’s schedule with stakeholders.
• Co-ordinate availability of venues for meetings.
• Prepare meeting materials and support overseas official trips.

Skills

Analytical skills

Interpersonal skills

Organizational skills

Communication skills

Ability to multi-task

Job description

What The Role Is

You will be providing key secretarial and administrative support, but not limited to the following tasks.

What You Will Be Working On

• Manage the Principal’s schedule in consultation with other stakeholders to ensure smooth transition between meetings/appointments. This includes facilitation of security clearance of guests, media and guests visiting MinLaw on the invitation of the Principal.
• Identify and co-ordinate availability of venues for meetings and forums
• Preparation of meeting materials
• Provide support to staffing officers to the Principal for overseas official trips, including co-ordinating travel arrangements and drafting correspondences on administrative matters

What We Are Looking For

Key Competencies Required

• [Administrative Management]: Deliver administrative services and solutions to support the organisation's operations
• [Secretariat Support]: Administer secretarial functions and provide support in secretarial matters relating to key stakeholders
• [Document Management]: Provide administrative support in the production of documents such as registry records, annual reports.

Work Experience / Personal Traits

• Experience in C-Suite corporate secretarial support
• Past working experience in the public service especially in co-ordination work
• Excellent analytical skills
• Strong interpersonal and organisational skills
• Ability to multi-task and work well under pressure
• Good communication skills

Note: Shortlisted applicants will be invited for interview. Deployment details will be shared during interview.