Personal Assistant

CORNERSTONE ADVISERS PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A professional advisory firm in Singapore is seeking an Administrative Assistant to manage schedules, coordinate travel, handle communications, and provide various administrative support. The ideal candidate should possess excellent organizational and communication skills, discretion, and proficiency in Microsoft Office. This role is crucial in ensuring smooth operations within the firm.

Responsibilities

• Book appointments, meetings, and manage changes.
• Arrange flights, hotels, and other transportation.
• Screen phone calls, manage emails, and correspondence.
• Take meeting minutes, prepare reports and presentations.
• Perform personal and professional errands.
• Organize and plan events.
• Act as a point of contact with clients and vendors.

Skills

Excellent communication skills

Strong organizational abilities

Confidentiality

Flexibility

Proficiency in Microsoft Office

Attention to detail

Job description

Responsibilities and duties

• Schedule and calendar management: Book appointments, meetings, and other events, and manage changes and cancellations.
• Travel coordination: Arrange flights, hotels, and other transportation for business and personal trips.
• Communication management: Screen phone calls, manage emails, and handle mail and other correspondence.
• Administrative support: Take meeting minutes, prepare reports and presentations, and maintain filing systems.
• Errand running: Perform personal and professional errands, which may include tasks like shopping, dry cleaning, or bill payments.
• Event coordination: Organize and plan events, both professional and personal.
• Liaising with contacts: Act as a point of contact between the employer and clients, vendors, or other staff.

Required skills and qualities

• Communication: Excellent verbal and written communication skills are essential for interacting with others.
• Organization: Strong organizational and time-management abilities are crucial for handling multiple tasks.
• Discretion: The ability to maintain confidentiality is paramount.
• Adaptability: Flexibility is needed as responsibilities can change daily based on the employer's needs.
• Tech proficiency: Proficiency in common software, such as Microsoft Office, is often required.
• Attention to detail: Accuracy is important for tasks like managing expenses, taking notes, and organizing files.