PERSONAL ASSISTANT

HEADWAY CENTURY PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Benefits offered by this job

AWS

Annual Leave

Sick Leave

Job summary

HEADWAY CENTURY PTE. LTD. is seeking a reliable Personal Assistant to provide comprehensive support across personal matters, administrative tasks, finance and household management.

The role requires discretion, strong IT skills and basic accounting knowledge, with a driving licence considered an asset. The successful candidate will handle confidential information, coordinate with household staff and external service providers, and manage multiple responsibilities with excellent organizational

Qualifications

• Prior experience as Personal Assistant or similar role.
• Basic bookkeeping knowledge.
• Strong English and Mandarin communication.
• Valid Singapore driving licence is preferred.

Responsibilities

• Manage emails, correspondence, filing and general administrative matters.
• Maintain monthly summaries and assist with banking reconciliations.
• Support with basic financial reports, including simple P&L and balance sheet basics.
• Track household and property related expenses and invoices.
• Coordinate payments to suppliers and service providers.
• Liaise with bank managers and accounting firms on routine matters.
• Assist with payroll processing and related admin tasks.
• Oversee day-to-day household operations and coordinate household staff.
• Manage household inventories and ensure supplies are stocked.
• Arrange groceries, shopping, deliveries and personal errands.
• Assist in organizing private events and appointments.
• Coordinate medical appointments and maintain medical documents.

Skills

Discretion

Organisational skills

MS Office proficiency

Bilingual English Mandarin

Time management

Independent work

Tools

MS Word

MS Excel

Email apps

Job description

Job Overview

We are looking for a reliable, organized and highly discreet Personal Assistant to provide comprehensive support in personal matters, administrative, finance as well as household management.

The ideal candidate possesses basic accounting knowledge, strong IT proficiency, and good organizational skills. Having a valid driving license is an added advantage.

The role requires someone who is comfortable managing multiple responsibilities, coordinating with household staff and external service providers, and handling confidential personal and financial information.

Key Responsibilities

1. Financial and Administrative Support

• Manage emails, correspondence, filing and general administrative matters.
• Maintain monthly bank summaries and assist with bank and credit card reconciliations.
• Prepare or assist with company basic financial reports, including simple P&L and balance sheet reports.
• Track household and property-related expenses, rental receipts, maintenance fees and property taxes.
• Coordinate payments to suppliers, vendors and service providers.
• Liaise with Bank Relationship Manager, monitor fixed deposits and assist with banking-related administrative matters.
• Liaise external accounting and corporate secretarial firms on routine matters, including tax, audit and regulatory filings.
• Assist with payroll processing, income tax and routine administrative matters.

2. Property & General Administration

• Monitor property-related payments, rental income and maintenance matters.
• Coordinate repairs, replacements and other property-related services.
• Track important renewal dates such as insurance, passports and other personal documents.
• Maintain organized physical and digital records.

3. Household & Personal Management

• Oversee day-to-day household operations and coordinate household staff, including work schedules, performance and general guidance.
• Coordinate household maintenance, repairs and services with contractors, vendors and service providers.
• Manage household inventories and ensure essential household and office supplies are adequately stocked.
• Arrange groceries, shopping, deliveries and other personal errands.
• Assist in organizing and coordinating private events, activities and appointments.
• Manage and coordinate medical appointments, prescriptions and schedules, including timely reminders.
• Maintain and organize relevant medical documents.
• Provide assistance with travel arrangements, visa and other personal requests.
• Maintain the vehicle in good condition, including servicing, renewal of road tax, car insurance, inspections, repairs, fuel and general upkeep.
• Manage, organize, and maintain photos, music, and audio/video recordings.
• Perform other ad-hoc duties and responsibilities as assigned.

Requirements

• Previous experience as a Personal Assistant, Family Assistant, Executive Assistant, Accounts Assistant or similar role.
• Basic bookkeeping and accounting knowledge, including bank reconciliation and simple financial statements.
• Good command of English and Mandarin, both written and spoken.
• Good knowledge of Microsoft Word, Excel, email and common mobile applications.
• Strong organisational, coordination and time-management skills.
• Practical, proactive and able to work independently with good common sense.
• High attention to detail and accuracy.
• Trustworthy and able to maintain a high level of discretion and confidentiality.
• Valid Singapore driving license and willingness to drive is an added advantage

Compensation & Benefits

• AWS
• Annual Leave
• Sick Leave