Admin cum Accounts Assistant

WULOOK INVESTMENT MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Benefits offered by this job

Annual Bonus

Medical Benefits

Annual Leave 14+ days

Flexible Working

Job summary

WULOOK INVESTMENT MANAGEMENT PTE. LTD. in Singapore is looking for a capable administrative assistant to support finance and daily office operations.

You will assist with banking, bill payments, vendor invoices, payroll matters, travel arrangements, meetings, and document filing within a small, tight-knit team. Candidates should have 1–3 years in admin or PA roles, be fluent in English and Mandarin, and be comfortable with basic accounting tasks and Excel.

Qualifications

• 1–3 years admin/PA or office support experience.
• Familiar with basic financial tasks; Excel is a plus.
• Excellent written and verbal English and Mandarin.
• Able to multitask in a small, lean team.
• Trustworthy with discretion on sensitive information.

Responsibilities

• Assist day-to-day banking operations: transfers, payee maintenance, and basic reconciliation.
• Process timely payments of bills, taxes and vendor invoices; maintain payment records.
• Manage monthly office expenses: rental, utilities and recurring payments.
• Maintain basic accounting records and expense tracking; liaise with external accountants and tax agents.
• Assist with payroll-related matters and staff claims; support insurance matters incl. quotes and renewals.
• Handle admin tasks: correspondence, filing, meeting coordination, travel, visas, hotels and transport.
• Liaise with vendors; follow up on quotations and deliverables.
• Support hiring-related admin processes and maintain employee records; assist directors with personal admin.
• Undertake other ad-hoc duties as assigned.

Skills

Communication skills EN/Mandarin

Multitasking

Organised

Discretion

Tools

Xero

QuickBooks

Excel

Job description

Key Responsibilities

Finance Support

• Assist with day-to-day basic banking operations, example bank transfers, payee maintenance, and basic reconciliation
• Assist in the timely payment of bills, taxes, and vendor invoices, and maintain payment records
• Manage monthly office expenses such as rental, utilities, and other recurring payments
• Assist in maintaining basic accounting records and expense tracking
• Liaise with external accountants, auditors, corporate secretaries, and tax agents as needed
• Assist with payroll-related matters and staff claims
• Assist in managing the company's insurance matters, including sourcing quotes, renewals, and record keeping

Administration & Personal Assistance

• Handle incoming/outgoing correspondence and document filing (digital and physical)
• Coordinate meetings, travel arrangements, visas, hotels, and transport
• Liaise with vendors and follow up on quotations and deliverables
• Manage daily office operations, including stationery, equipment, and bill payments
• Support hiring-related administrative processes and maintain employee records
• Assist directors with personal administrative matters
• Undertake other ad-hoc duties as assigned

Requirements

• 1–3 years of relevant experience in an admin, PA or office support role
• Comfortable with basic financial/accounting tasks; familiarity with Xero/QuickBooks/Excel is a plus
• Excellent written and verbal communication in both English and Mandarin
• Organised, detail-oriented, and able to multitask independently
• Trustworthy with strong discretion, given exposure to sensitive personal and business information
• Proactive and comfortable working in a small, lean team

Benefits

• AWS + Annual Performance Bonus
• Medical and outpatient benefits
• Annual leave starting from 14 days, increasing with tenure
• Flexible, professional working environment (Town areas)