Senior Administrative Executive

Hanabi Investment Pte Ltd; Singapore; On-site; SGD 3,600 - 6,000; Full time

Job summary

Hanabi Investment Pte Ltd is seeking an capable administrator and personal assistant to support directors in Singapore. The role covers property management, office administration, procurement, IT upkeep (NAS/Firewall), and daily coordination of travel, calendars and confidential documents.

Ideal candidates possess a Diploma in business or related field, with Bachelor’s degree preferred, strong English and Chinese language skills, and a willingness to commit long-term in a fast-paced environment.

Qualifications

• Diploma in business or related field; Bachelor’s degree preferred.
• Strong proficiency in Microsoft Office and Chinese word processing.
• Experience in office administration and property management.

Responsibilities

• Report to the Accounting & Admin Manager and Personal Assistant located in Singapore.
• Provide administrative and operational support across property, office, IT, HR, and household functions.
• Liaise with property agents, management companies, government bodies, and insurers for tenancy and compliance.
• Oversee office services, procurement, insurance, IT, and maintenance; liaise with vendors and government agencies.
• Coordinate travel arrangements, visas, and accommodation for directors; manage calendars and confidential documents.

Skills

Microsoft Office

Chinese word processing

Bilingual English/Chinese

Basic IT knowledge

Education

Diploma in business or related field

Bachelor’s degree preferred

Tools

NAS

Firewall

Job description

Responsibilities:

1. General:

• Report to the Accounting & Admin Manager and Personal Assistant located in Singapore
• Provide administrative and operational support across property, office, IT, HR, and household functions

2. Property management – Singapore property (40%):

• Liaise with property agents, management companies, government bodies, and insurers
• Manage tenancy agreements, leasing, and property‑related corporate matters
• Schedule property inspections and coordinate maintenance
• Track rental income/expenses and prepare monthly invoices/reports

3. Office Administration (20%):

• Oversee office services, procurement, insurance, IT, repair and maintenance, leasing, tenancy renewals, and courier services
• Liaise with vendors, government agencies, insurers, and other service providers on corporate and administrative matters.
• Maintain organized filing systems (digital and physical)
• Oversee IT equipment maintenance (NAS, Firewall) and ensure backups
• Maintain monthly staff leave records

4. Personal Assistant (40%):

• Conduct procurement and price comparisons for directors
• Manage condo upkeep including furniture protection, household maintenance, and support tasks
• Coordinate travel arrangements, visas, and accommodation for directors
• Maintain directors’ calendars and schedule meetings/appointments
• Handle confidential documents securely
• Assist the Personal Assistant in supporting directors

5. Others:

• Perform ad‑hoc tasks assigned by management

Requirements:

• Singapore citizen
• Diploma in business or a related field (Bachelor’s degree preferred).
• Proven experience in office administration and property management
• Basic IT knowledge to manage office systems
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Chinese word processing
• Prior exposure to personal assistant duties is an advantage
• Possession of a valid driving license; experience with pet care is considered a plus
• Strong command of written and spoken English and Chinese (Cantonese and Mandarin preferred)."We are seeking candidates proficient inChinese/Cantonese/Mandarinto effectively communicate withChinese/Cantonese/Mandarin-speaking clients."
• Detail‑oriented, well‑organized, responsible, and able to work independently under pressure
• Stable employment history with willingness to commit long‑term
• Based in Singapore
• Immediate availability is an advantage