Administrative Assistant

EXCELLENT ACCOUNTING & MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

EXCELLENT ACCOUNTING & MANAGEMENT SERVICES PTE. LTD. in Singapore is seeking an Administrative Executive to provide comprehensive administrative support, coordinate client documentation, and manage immigration-related applications.

Fluency in Mandarin and English (spoken and written) is essential for liaising with Mandarin-speaking clients. The role involves assisting PR and Citizenship applications with ICA, coordinating document collection and verification, and supporting corporate banking and

Qualifications

• Diploma or above in Business Administration, Management, or related fields.
• Fluent in Mandarin and English (spoken and written). Proficient in communication with Mandarin-speaking clients.
• At least 1-2 years of administrative or client-facing experience (immigration, corporate services, or professional services is an advantage).
• Strong organizational skills with high attention to detail.
• Able to work independently and as part of a team.

Responsibilities

• Assist Singapore Permanent Residence (PR) and Citizenship applications, including preparation and submission of documents to the ICA.
• Coordinate with clients to collect, organize, review, and verify application documents, ensuring completeness and accuracy.
• Handle the opening of client' corporate bank accounts and related matters.
• Handle client' company CPF submissions in a timely manner.
• Assist ICA and MOM pass applications.
• Identify missing or inconsistent information and follow up with clients.
• Draft professional correspondence and supporting letters for submission to government authorities.
• Follow up on outstanding payments, and perform basic reconciliation.
• Assist in the preparation of contracts and related administrative documentation.
• Provide work backup and administrative support for colleagues during their leave periods.
• Carry out other administrative and operational duties as assigned by management.

Skills

Mandarin

English

Interpersonal skills

Education

Diploma or above in Business Administration

Tools

Microsoft Office

Job description

Job Description

We are looking for a responsible and detail-oriented Administrative Executive to join our team in Singapore. The role focuses on administrative support, client documentation coordination, and immigration-related applications. The candidate must be fluent in both Mandarin and English (spoken and written) to effectively liaise with clients.

Key Responsibilities

• Assist Singapore Permanent Residence (PR) and Citizenship applications, including preparation and submission of documents to the Immigration & Checkpoints Authority (ICA)

• Coordinate with clients to collect, organize, review, and verify application documents, ensuring completeness and accuracy

• Handle the opening of client' corporate bank accounts and related matters

• Handle client' company CPF submissions in a timely manner

• Assist various Immigration and Checkpoints Authority (ICA) and Ministry of Manpower (MOM) pass applications.

• Identify missing or inconsistent information and follow up with clients in a patient and professional manner

• Draft professional correspondence and supporting letters for submission to government authorities

• Follow up on outstanding payments, and perform basic reconciliation

• Assist in the preparation of contracts and related administrative documentation

• Provide work backup and administrative support for colleagues during their leave periods

• Carry out other administrative and operational duties as assigned by management

Requirements

• Diploma or above in Business Administration, Management, or related fields

• Fluent in Mandarin and English (spoken and written). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

• At least 1-2 years of relevant administrative or client-facing experience (experience in immigration, corporate services, or professional services is an advantage)

• Strong organizational skills with high attention to detail

• Patient, meticulous, and able to work with document-heavy processes

• Good interpersonal and communication skills

• Able to work independently and as part of a team

• Proficient in Microsoft Office and standard office systems