Personal Assistant

GARDEN BEAU PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A landscaping company located in Singapore is seeking an Executive Assistant to support the CEO by managing schedules and coordinating strategic initiatives. The ideal candidate will handle executive communications, manage stakeholder relationships, and conduct market research for strategic business decisions. Strong organizational and communication skills are essential, as well as proficiency in Mandarin. The position may require weekend availability and frequent travel as needed.

Qualifications

• Strong organizational skills and the ability to manage multiple priorities.
• Excellent communication skills, both verbal and written.
• Ability to maintain discretion and handle confidential information.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Prepare communications and documentation for the CEO.
• Liaise with external stakeholders and internal teams.
• Attend leadership meetings and document outcomes.
• Conduct market research to support business decisions.
• Facilitate collaboration between departments.
• Monitor updates on cryptocurrency regulations.
• Support compliance activities with various departments.
• Handle ad-hoc tasks promptly and efficiently.
• Translate documents for Mandarin-speaking stakeholders.
• Be available for weekend work when required.
• Travel frequently to support business needs.

Skills

Executive scheduling and management

Cross-department collaboration

Market research and competitive analysis

Fluent in Mandarin

Job description

Company Overview / Employee Value Proposition

Garden Beau Pte Ltd was established in 1991. We specialize in the implementation of landscape projects and landscape maintenance. Our company has successfully completed several softscape works for large scale projects in Singapore and has remained a reputable landscape contractor in the industry.

Job Summary

Support the CEO by managing executive schedules, coordinating strategic initiatives, and facilitating cross-department collaboration to drive business growth and compliance in a dynamic environment.

Responsibilities

• Manage the CEO’s calendar by scheduling meetings, coordinating travel arrangements, and prioritizing tasks to optimize executive time and productivity
• Prepare, proofread, and review communications including emails, reports, and presentations to ensure clarity and professionalism on behalf of the CEO
• Serve as the primary liaison for external stakeholders such as investors, partners, and regulators, and coordinate communications with internal teams to maintain strong relationships
• Attend and document key leadership meetings, track action items, and ensure timely follow-up to support effective decision-making
• Assist in business planning by conducting market research and competitive analysis to provide insights that inform strategic decisions
• Facilitate collaboration across departments including Technology, Compliance, and Marketing to drive execution of high-priority initiatives
• Monitor and synthesize updates on cryptocurrency regulations, global market trends, and emerging opportunities to keep the CEO informed and support strategic positioning
• Support compliance activities by liaising with relevant departments to ensure adherence to regulatory requirements
• Handle confidential information with discretion and maintain professionalism in all interactions
• Address ad-hoc requests and manage time-sensitive tasks efficiently to support executive priorities
• Translate documents and communications and liaise with Mandarin-speaking stakeholders to ensure accurate and effective communication in business contexts requiring Mandarin proficiency
• Be available to work on weekends as needed, with compensation provided through overtime or annual leave
• Undertake frequent travel to support business needs and stakeholder engagement