Permanent Part Time Program Coordinator (Enrichment)

STAG MATCH PRIVATE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Part time

Job summary

A leading training provider is seeking a diligent Part-Time Program Coordinator cum Admin to enhance the effectiveness of training activities. The ideal candidate will be detail-oriented, proactive, and able to manage various administrative tasks, ensuring programs run smoothly. This part-time role demands excellent organizational skills and a commitment to a positive learning environment.

Qualifications

• Previous administrative or office support experience is a plus.
• Punctual and dependable with a consistent schedule.
• Strong desire to complete tasks efficiently.

Responsibilities

• Coordinate day-to-day operations of programs ensuring smooth execution.
• Manage teacher arrangements and communication efficiently.
• Assist with data entry and general office upkeep.

Skills

Organizational Skills

Communication

Proactivity

Reliability

Tech Proficiency

Tools

Microsoft Office Suite

Job description

At Stag Match, we're passionate about empowering individuals and organizations through high-quality training. We foster a dynamic and supportive environment focused on learning and growth.

Job Summary: We're looking for a diligent and organized Part-Time Program Coordinator cum Admin to support the smooth running of our daily training activities. This role is perfect for someone who is reliable, detail-oriented, and can efficiently manage administrative tasks

The Part-time Program Coordinator is a pivotal role responsible for overseeing and guiding program coordination efforts while actively contributing to the successful planning, execution, and monitoring of our programs . This position requires a highly organized, detail-oriented, and proactive individual with demonstrated leadership capabilities who can effectively manage multiple tasks, mentor junior coordinators, communicate with various stakeholders, and ensure program objectives are met efficiently within a part-time capacity. The Program Coordinator will support the teams and Teacher, handle administrative duties, and play a key role in the overall success and growth of our initiatives.

Key Responsibilities :

• Training Program Support:
• Coordinate the day-to-day operational aspects of programs, ensuring all activities run smoothly and efficiently.
• Proactively manage teacher and instructor arrangements, including scheduling, resource allocation, and clear communication of assignments.
• Take immediate action to find and arrange backup teachers or alternative solutions in case of unforeseen absences or scheduling conflicts, minimizing disruption to programs.
• Ensure strict adherence to established operational protocols, policies, and quality standards.
• Identify and implement process improvements to enhance operational efficiency and program delivery.
• Administrative Assistance:
• Perform data entry for participant registrations and attendance records.
• Assist with filing and maintaining accurate physical and digital records.
• Handle general office upkeep to maintain a professional environment.
• Coordination:
• Liaise with trainers regarding daily logistical needs.
• Serve as a point of contact for key program participants, strategic partners, and internal leadership teams.
• Facilitate effective and clear communication channels, ensuring all stakeholders are consistently informed of program updates, changes, and critical information.
• Prepare and disseminate professional program-related communications, comprehensive newsletters, and impactful promotional materials.

Qualifications & Skills:

• Experience: Previous administrative or office support experience is a plus.
• Organization: Excellent organizational skills and a keen eye for detail.
• Reliability: Punctual, dependable, and able to commit to a consistent daily schedule.
• Initiative: Proactive in completing tasks and identifying small improvements.
• Communication: Basic communication skills to interact with trainers and team members.
• Tech Proficiency: Comfortable using Microsoft Office Suite (Word, Excel).
• Work Ethic: A strong desire to complete tasks efficiently and accurately..

Schedule: 3-4day a weeks :
Weekday - 5/6PM - 8/9PM ( 2 to 3 hours ) , Weekends - 9/10am to 5/6pm ( 6 to 8 hours ) .To be discussed on the working schedule.

To Apply: If you're a self-starter with a strong work ethic and enjoy contributing to a positive learning environment, please send your resume and a brief cover letter explaining your suitability for this role to [[e-mail] & [e-mail]] with the subject line "Application for Part-Time Operations Admin - [Your Name]".