Payroll & Accounts Assistant

Gulf Engineering & Constructions Pte Ltd; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Gulf Engineering & Constructions Pte Ltd in Singapore is seeking a Payroll & Accounts Assistant to manage monthly payroll, keep precise attendance and payroll records, and support accounting operations including invoice preparation and documentation management.

You should hold a Diploma or Certificate in Accounting, Finance, or a related field, with 1–2 years of payroll or administrative experience, and be proficient with payroll software.

Qualifications

• Diploma or Certificate in Accounting, Finance, or related field.
• 1–2 years of payroll, accounts, or admin experience.
• Experience with payroll software (Info-Tech) preferred.
• Strong numerical and analytical skills with attention to detail.
• Ability to handle confidential information independently.

Responsibilities

• Collect and verify documents for monthly payroll preparation (timesheets, attendance, etc.).
• Process monthly payroll using the payroll system, calculating hours, overtime, allowances, deductions, and leave.
• Ensure accuracy of attendance and working hours before payroll processing.
• Maintain and update payroll, attendance, and leave records in the system.
• Assist in preparing and issuing monthly tax invoices to clients.
• Prepare PO/DO and related documents as required.
• Liaise with departments to verify attendance, hours, quantities, and specifications.
• Maintain filing of payroll records, invoices, POs, DOs and accounting documents.
• Ensure payroll and accounting information is accurate and confidential.

Skills

Payroll processing

Attendance tracking

Analytical skills

Attention to detail

Confidentiality

Independent work

Education

Diploma or Certificate in Accounting/Finance

Tools

Info-Tech payroll

Job description

About the role

This is a Payroll & Accounts Assistant position responsible for managing monthly payroll processing, maintaining accurate attendance and payroll records, and supporting accounting operations including invoice preparation and documentation management.

Key responsibilities

• Collect and verify all necessary documents for monthly payroll preparation, including timesheets, timecards, attendance records and clock-in/clock-out records

• Process monthly payroll using the Company's payroll system/software, ensuring accurate calculation of working hours, overtime, allowances, deductions, leave and other payroll-related matters

• Ensure accuracy in recording and tallying employees' daily attendance and working hours before processing payroll

• Maintain and update employees' payroll, attendance and leave records in the payroll system

• Assist in the preparation and issuance of monthly tax invoices and ensure timely submission to clients

• Prepare Purchase Orders (PO), Delivery Orders (DO) and other related documents when required

• Liaise with the person-in-charge and relevant departments to verify manpower attendance, working hours, quantities, specifications and other required information

• Maintain proper filing and documentation of payroll records, invoices, purchase orders, delivery orders and other accounting documents

• Ensure all payroll and accounting information is accurate, up to date and handled with confidentiality

About you

• Diploma or Certificate in Accounting, Finance, Business Administration or a related field

• Minimum 1–2 years of relevant experience in payroll, accounts or administrative work

• Experience in using payroll software (e.g. Info-Tech) or other payroll systems is preferred

• Good knowledge of payroll processing, attendance records, overtime calculations, allowances and deductions

• Good numerical and analytical skills, with strong attention to detail

• Able to work independently, meet deadlines and handle confidential employee information

• Experience in manpower, construction or project-based companies will be an advantage