Accounts & Admin Executive

IS Cleaning Services Pte Ltd; Singapore; On-site; SGD 39,000 - 54,000; Full time

Job summary

IS Cleaning Services Pte Ltd is seeking an Accounts & Admin Executive to support accounting, costing, administrative and attendance-related functions. The successful candidate will work closely with management, suppliers, customers, supervisors and the bookkeeper to ensure accurate and timely financial and operational records.

Key responsibilities include costing and analysis, accounts receivable and payable, documentation, and attendance verification, with emphasis on accuracy, organization and

Qualifications

• Must be meticulous and detail-oriented with a strong focus on accuracy.
• Excellent time-management and organisational skills.
• Ability to work independently as well as part of a team.
• Comfortable working under pressure to meet deadlines.

Responsibilities

• Costing & Analysis: prepare cost estimates and budgets for cleaning services including labour, equipment and materials.
• Accounts Receivable & Collection: issue invoices, review sales invoices and monitor outstanding payments.
• Accounts Payable & Payments: process supplier invoices with approvals and proper expense coding.
• Accounting Documentation: organise sales, purchase and payment documents for the bookkeeper and maintain records.
• Attendance Verification: check daily attendance and verify against payroll, follow up on discrepancies.
• Other Duties: assist with ad-hoc accounting, administrative and operational tasks as needed.

Skills

Meticulous

Detail-oriented

Time management

Independent worker

Team player

Under pressure

Education

Diploma in Accounting, Finance or related field

Tools

Microsoft Excel

Job description

Accounts & Admin Executive

Job Description

We are looking for a meticulous and responsible Accounts & Admin Executive to support our accounting, costing, administrative and attendance-related functions. The successful candidate will work closely with management, suppliers, customers, supervisors and the bookkeeper to ensure accurate and timely financial and operational records.

Key Responsibilities

1. Costing & Analysis

• Prepare cost estimates and budgets for cleaning services, including labour, equipment and materials.

• Monitor and analyse costs, identify inefficiencies and support cost-control measures.

• Prepare costing and financial performance reports for management.

• Monitor resource utilisation to minimise wastage and improve cost efficiency.

2. Accounts Receivable & Collection

• Prepare and issue invoices and supporting documents to customers accurately and on time.

• Review sales invoices for accuracy and completeness.

• Monitor customer accounts and follow up on outstanding payments according to agreed payment terms.

3. Accounts Payable & Payments

• Process supplier invoices, including obtaining approvals, performing 3-way matching and ensuring proper expense coding.

• Maintain proper filing and documentation of accounting records.

• Process petty cash claims and supporting documents.

4. Accounting Documentation

• Prepare and organise sales, purchase and payment documents for the bookkeeper.

• Maintain proper records of invoices, credit notes, payment vouchers, POs, Posting Reference, quotations, GIRO payment records, bank statements and other relevant documents.

5. Attendance Verification

• Check daily attendance records submitted by supervisors for all jobsites.

• Verify that attendance records are accurate and tally with the payroll system.

• Follow up with supervisors on missing or inaccurate attendance records.

6. Other Duties

• Assist with other ad-hoc accounting, administrative and operational duties as assigned by Management.

Job Requirements

• Diploma in Accounting, Finance or a related field.

• Minimum 2 years of relevant accounting or administrative experience.

• Proficient in Microsoft Excel.

• Meticulous and detail-oriented, with a strong focus on accuracy.

• Good organisational and time-management skills.

• Able to work independently with minimal supervision and as part of a team.

• Able to work under pressure and meet deadlines.