Accounts Payable Executive

Private Advertiser; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Private Advertiser is seeking an organized Accounts Payable Executive in Singapore to manage invoice processing, payments, reconciliations, and month-end activities. You will collaborate with internal teams and suppliers to ensure payments are accurate and properly documented.

The role focuses on timely processing, detailed record-keeping, and supporting month-end closing operations within a dynamic environment.

Qualifications

• Experience in accounts payable workflows including invoice and payment handling.
• Proficient in-month end closing tasks and reconciliations.
• Strong attention to detail and accuracy in documentation.

Responsibilities

• Process staff claims, supplier invoices, and credit notes.
• Prepare regular payments for suppliers and employees.
• Verify payment listings and supporting documents before payments.
• Handle petty cash reimbursements and related cash card activities.

Skills

Invoice processing

Payment processing

Reconciliations

Attention to detail

Time management

Communication

Job description

About the Role

We are looking for an organised and detail-oriented Accounts Payable Executive to handle invoice processing, payments, reconciliations and related month-end activities. You will work closely with internal departments and suppliers to ensure payments are accurate, timely and properly documented.

Key Responsibilities

Invoice Processing and Payments

• Process staff claims, non-trade supplier invoices and credit notes.

• Prepare regular payments for suppliers, part-time staff and employee claims, as well as urgent payments when required.

• Verify part-time staff payment listings and supporting documents before preparing payments.

• Check payment details for accuracy and completeness before submission and prepare payments through banking platforms.

• Handle petty cash reimbursements and cash card exchanges for the Logistics team.

Reconciliation and Month-End Closing

• Reconcile bank transactions and GIRO payments within monthly closing deadlines.

• Process intercompany invoices and reconcile intercompany statements of account.

• Review accounts payable ageing and investigate and resolve debit balances.

• Record monthly petty cash expenses and reconcile corporate card transactions.

• Prepare corporate transport reports and related accrual figures, and coordinate verification with the relevant departments.

• Assist with month-end and year-end closing activities.

Coordination and Documentation

• Respond to accounts payable enquiries from suppliers, part-time staff and internal departments.

• Follow up on payment discrepancies and resolve payment-related issues.

• Maintain accurate records, supporting documents and proper filing.

• Perform other accounts payable duties as assigned.

What We Are Looking For

• Ability to process invoices, claims and payments accurately.

• Understanding of accounts payable processes, reconciliations and month-end closing.

• Strong attention to detail and good organisational skills.

• Ability to manage regular payment schedules and meet closing deadlines.

• Good communication skills when dealing with suppliers and internal teams.

• A responsible approach to handling financial information and payment records.