Payroll Executive

HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 45,000 - 62,000; Full time

Job summary

HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD. is seeking an experienced HR/Payroll Administrator to manage monthly payroll processing, attendance, overtime, and statutory submissions for local and foreign employees.

The role requires meticulous data management, knowledge of Time Payroll/HRIS, and proficiency in MS Excel. You will liaise with HR and Finance, ensure accuracy, and support tax compliance and reporting duties.

Qualifications

• Experience in HR/Payroll Administration.
• Knowledge of Time software Payroll/HRIS.
• Proficient in MS Excel.
• Prior experience in HRIS implementation is advantageous.

Responsibilities

• Process the payroll for employees and seek approval for payment.
• Verify the validity and timely submission of employees' claims.
• Process final salary and submit for income tax clearance like IR21 and related forms for foreign employees.
• Verify employees' data accuracy, overtime, attendance and leave applications and liaise with HR on changes.
• Prepare and process payment for new hires after the 20th of the month for Giro on the 7th of the following month.
• Prepare and compute payment for WICA for month-end payroll.
• Generate e-payslips for month-end and special periods.
• Arrange for bank payments when required.
• Manage payroll cashbook and posting to General Ledger.
• Download bank file.
• Prepare annual leave accrual & bonus accrual reports for Finance.
• Prepare payroll-related reports for month-end closing.
• Budget preparation for workers and ensure payroll budget accuracy.
• Generate Foreign Worker Levy reports and update levy tier/rates in payroll system.
• Prepare supporting documents for Government grants when required.

Skills

HR/Payroll administration

MS Excel

HRIS implementation

Attention to detail

Tools

Time Software Payroll/HRIS

Job description

Job Description:

• Process the payroll for employees and seek approval for payment
• Verify the validity and timely submission of employees claims
• Process final salary and submit for income tax clearance like IR21 and all other related tax forms and filings for foreign employees.
• Verify employees' data accuracy, overtime hours, attendance and leave applications and liaise with HR department on any changes in such personal data
• Prepare and process payment for new hired joined after 20th of the month to giro on 7th of the following month.
• Prepare and compute payment for WICA to process in month end payroll.
• Generate e-payslip for month end and special period.
• Arrange for bank payment when required.
• Manage payroll cashbook and posting to General Ledger.
• Download bank file.
• Prepare Annual Leave accrual & Bonus accrual Reports for Finance Department.
• Prepare payroll related report for Finance Department for month end closing.
• Budget Preparation for worker and ensure payroll budget is prepared accurately.
• Generate Foreign Worker Levy report to match with the monthly levy bill and inform HR to update the latest levy tier and rate in payroll system.
• Prepare and generate requested supporting document like CPF statement, employee's payslip etc for Government's grant application when required.
• Generate Company annual income report to Admin's Manager for annual insurance renewal.
• Prepare Headcount report for headcount verification by HOD.
• Prepare employee listing for Production admin for month end Project Costing report.
• Co-ordinate with HR Department to ensure all personal and payroll information and records are maintained in accordance with statutory requirements.

Job Requirements:

• Experience in HR/Payroll Administration
• Knowledge of Time software Payroll/HRIS.
• Proficient in MS Excel
• Prior Experience in HRIS implementation will be an advantage