Admin & HR Assistant

Private Advertiser; Singapore; On-site; SGD 2,500 - 3,800; Full time

Job summary

Private Advertiser is seeking a meticulous Admin & HR Assistant in Singapore to support payroll verification, timekeeping, and training/certification management, along with general admin tasks. You will maintain worker records, assist with Work Pass administration, and help ensure MOM-compliant payroll processing.

The role requires 1–3 years of HR/admin experience, a Diploma or Higher NITEC, and strong Microsoft Office skills.

Qualifications

• Diploma or Higher NITEC in HR or Business Administration.
• 1–3 years HR/admin experience.
• Proficient in MS Office; Excel essential.

Responsibilities

• Verify and track workers' attendance and OT.
• Compute salaries, allowances, deductions, and OT per MOM.
• Maintain worker master files and records.
• Coordinate and register workers for safety/training courses.
• Track training expiry dates and schedule renewals.
• Assist with Work Permit applications and passport updates.
• Coordinate medicals, insurance, onboarding/offboarding.
• Maintain filing systems and handle calls/emails.

Skills

MS Office

Excel (VLOOKUP)

Payroll verification

Timekeeping

Data confidentiality

Education

Diploma/NITEC HR

Job description

Job Overview

We are looking for a meticulous, organized, and reliable Admin & HR Assistant to join our team. This role primarily focuses on core HR functions—specifically worker payroll verification, timekeeping, and training/certification management—alongside essential daily administrative support.

Key Responsibilities

HR & Payroll Support

• Worker Payroll Processing:

• Verify and track workers' daily attendance through the timekeeping system, including overtime (OT) hours and records.

• Assist in computing monthly salaries, allowances, deductions, and OT payments accurately in compliance with Ministry of Manpower (MOM) regulations.

• Maintain and update worker master files and personnel records.

• Training & Certification Management:

• Coordinate and register workers for mandatory safety, skill upgrade, and recertification courses.

• Track course expiry dates, maintain training databases, and schedule renewal courses in advance.

Work Pass & Personnel Administration:

• Assist with Work Permit (WP) applications, renewals, cancellations, and passport updates via MOM portals.

• Coordinate medical check-ups, insurance updates, and onboarding/offboarding processes for workers.

General Administrative Support

• Maintain structured digital and physical filing systems for HR documents, worker records, and office administration.

• Monitor and reorder office supplies, stationery, and oversee office equipment maintenance.

• Handle general incoming calls, emails, and visitor inquiries.

• Support management with ad-hoc administrative tasks as assigned.

Requirements & Qualifications

• Education: Diploma or Higher NITEC in Human Resources, Business Administration, or a related field.

  Experience: 1–3 years of hands-on experience in HR and admin support.

Skills & Knowledge:

• Proficient in Microsoft Office (Excel, Word, Outlook). Good proficiency in Excel (VLOOKUP, basic formulas) is required for payroll verification.

• Key Attributes: High attention to detail, strong organizational skills, and the ability to handle confidential payroll data responsibly.