Part-time HR Assistant (Remote)

TALENTSTAR HR SOLUTION; Singapore; Remote; SGD 20,000 - 31,000; Part time

Job summary

TALENTSTAR HR SOLUTION is seeking a proactive part-time HR Assistant to join our dynamic team. This remote-based role supports payroll, compliance, recruitment, and employee relations in a fast-paced environment. You will handle monthly payroll, leave tracking, work passes, and onboarding, while maintaining records and safeguarding confidentiality.

Strong Microsoft Office and HRIS skills are essential. If you are organized, discreet, and capable of managing diverse tasks, join us to contribute

Qualifications

• Higher NITEC qualification or above.
• Strong attention to detail, confidentiality, and time management skills.
• Proficient in Microsoft Office and HRIS systems.
• Excellent communication and interpersonal abilities.

Responsibilities

• Prepare and process monthly payroll with incentives, unpaid leave, deductions and adjustments.
• Handle advance salary applications and liaise with Finance for timely disbursement.
• Maintain salary records and provide support during payroll audits.
• Monitor and update annual, medical, and unpaid leave records; verify MC submissions.
• Manage Work Passes and compliance via MOM portals; use SATS for eligibility; handle tax clearance.
• Coordinate recruitment: sourcing, screening, interviewing, and onboarding; maintain employee records.
• Serve as liaison for interdepartmental HR matters and administer routine tasks (fines, rental agreements).

Skills

Attention to detail

Confidentiality

Time management

Excellent communication

Interpersonal abilities

Education

Higher NITEC qualification or above

Tools

Microsoft Office

HRIS systems

SATS

MOM portals

Job description

We are looking for a proactive, reliable, and detail-oriented part-time HR Assistant to join our dynamic team. This remote-based position supports the full spectrum of HR operations-including payroll administration, compliance, recruitment, and employee relations. The ideal candidate is organized, discreet, and capable of working efficiently in a fast-paced environment with diverse responsibilities.

Key Responsibilities

1. Payroll & Compensation
   • Prepare and process monthly payroll, including incentives, unpaid leave, deductions, and adjustments.
   • Handle advance salary applications and coordinate with Finance for timely disbursement.
   • Maintain accurate salary records and provide support during salary-related audits.
2. Leave & Attendance Management
   • Monitor and update annual, medical, and unpaid leave records.
   • Track urgent leave requests and medical certificate (MC) submissions with timely verification.
   • Inform Accounts of unpaid leave for payroll adjustments.
3. Work Pass Management & Compliance
   • Monitor, renew, and manage Work Permits and S Passes via MOM portals.
   • Use SATS to assess eligibility and submit renewals at least 3 months in advance.
   • Handle IRAS tax clearance for foreign employees upon resignation.
   • Submit government claims (Childcare, Maternity, Paternity, Adoption Leave).
   • Process foreign worker levy payments, calculations, and waiver claims.
   • Submit MOM Labour Statistics Surveys, OED reports, and other regulatory requirements.
4. Recruitment & Onboarding
   • Manage full-cycle recruitment: sourcing, screening, interviewing, and placement.
   • Prepare Letters of Appointment, Confirmation, and Salary Adjustment notices.
   • Maintain accurate and up-to-date employee records across all departments.
5. Employee Relations & Administration
   • Serve as liaison for interdepartmental HR matters and employee grievances.
   • Coordinate administrative tasks, including traffic fines, rental agreements, and service cash disbursements.

Requirements

• Higher NITEC qualification and above.
• Strong attention to detail, confidentiality, and time management skills.
• Proficient in Microsoft Office and HRIS systems.
• Excellent communication and interpersonal abilities.