Part Time Admin Assistant - Serangoon

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 29,000 - 40,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. invites applications for a School Administrative Assistant based in Singapore.

You will greet visitors, handle inquiries, support teaching staff, manage data in student information systems, and assist with correspondence and materials. Key requirements include prior school administration experience, proficiency in Microsoft Office, and strong English communication. The role emphasizes customer service to a diverse range of stakeholders and basic care duties in

Qualifications

• Prior experience in a school environment, preferably in an administrative capacity.
• General administration experience and care of young children.
• Proficiency in Microsoft Office applications (Word, Excel and Outlook).
• Ability to communicate effectively in both written and spoken English.
• Ability to deliver good customer service to a diverse range of stakeholders.

Responsibilities

• Serve as the first point of contact at the reception desk for parents, students and visitors, providing information, guidance and directing them to the appropriate person or department.
• Respond to phone calls, emails and walk-in enquiries regarding school operations, admissions and events in a prompt and professional manner.
• Receive and manage feedback, complaints and requests from stakeholders, ensuring they are directed to the appropriate department or resolved in a timely manner.
• Assist in the preparation and distribution of school correspondence, including letters, newsletters and publications.
• Provide clerical and administrative support to teaching staff and supervisors, including distributing resources and preparing teaching and learning materials.
• Input, update and manage general data in the school's administrative systems, ensuring accuracy and timeliness.
• Attend to students at the sickbay and render basic care as required.
• Perform any other duties as assigned by the Administration Manager.

Skills

Customer service

English communication

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Contract Period: From 1 Jan 2027 to 31 Dec 2027 with an option to extend the contract for another year

Working hours:

• Mondays to Fridays: 8:00am to 2:00pm
• Service is not required on Saturdays, Sundays, gazetted public holidays, School Holidays and School Closures.

Scope of services:

• Serve as the first point of contact at the reception desk for parents, students and visitors, providing information, guidance and directing them to the appropriate person or department.
• Respond to phone calls, emails and walk-in enquiries regarding school operations, admissions and events in a prompt and professional manner.
• Receive and manage feedback, complaints and requests from stakeholders, ensuring they are directed to the appropriate department or resolved in a timely manner.
• Assist in the preparation and distribution of school correspondence, including letters, newsletters and publications.
• Provide clerical and administrative support to teaching staff and supervisors, including distributing resources and preparing teaching and learning materials.
• Input, update and manage general data in the school's administrative systems, ensuring accuracy and timeliness.
• Attend to students at the sickbay and render basic care as required.
• Perform any other duties as assigned by the Administration Manager.

Qualifications, skills and experience:

• Prior experience working in a school environment, preferably in an administrative capacity.
• Relevant experience in general administration and in the care of young children.
• Proficiency in Microsoft Office applications (e.g. Word, Excel and Outlook).
• Ability to communicate effectively in both written and spoken English.
• Ability to deliver good customer service to a diverse range of stakeholders.