Admin Assistant – Reception

HORIZON MANPOWER SERVICES PTE. LTD.; Singapore; On-site; SGD 23,000 - 30,000; Full time

Job summary

Temasek Junior College is seeking an Admin Assistant to provide front-line, logistical and administrative support. Primary duties include reception, front-office management and data entry to ensure smooth daily operations at the college.

You will support school activities during examination periods and special events, and assist with additional office duties as required by Administration Managers, Vice-Principals and the Principal.

Qualifications

• GCE O-Level qualification preferred, or relevant administrative working experience.
• Pleasant personality with willingness and inquisitiveness to learn.
• Good interpersonal and communication skills.
• Proficient in commonly used office productivity applications.
• Organised and able to multitask and prioritise daily responsibilities.
• Good team player and able to work effectively with multiple stakeholders.

Responsibilities

• Handle interactions with visitors professionally, including students, parents and vendors.
• Attend to student care and parent enquiries.
• Manage vendor interactions and related front-office matters.
• Answer incoming calls and handle correspondence.
• Maintain a welcoming, professional and organised reception area.
• Handle daily mail and document management.
• Perform data entry and general office organisation.
• Maintain accurate digital records using Microsoft Excel and relevant systems.
• Support routine administrative activities as required.
• Provide administrative and logistical support for school activities.
• Support operational requirements during examination periods and special events.
• Carry out duties assigned by Administration Managers, Vice-Principals and Principal.

Skills

Interpersonal skills

Multitasking

Organized

Team player

Communication

Office productivity software

Education

GCE O-Level

Tools

Microsoft Excel

Job description

School: Temasek Junior College
Location: 2 Tampines Ave 9, Singapore 529564
Employment Type: Full-Time Contract
Contract Period: 1 Jan 2027 – 31 Dec 2027

Working Hours

• Monday–Friday: 9 hours inclusive of 30-minute lunch break
• Shift 1: 7:00 AM – 4:00 PM
• Shift 2: 9:00 AM – 6:00 PM
• Shift allocation will be subject to the school's discretion and work arrangements.
• No service required on Saturdays, Sundays and gazetted public holidays.

Job Summary

The Admin Assistant will provide front-line, logistical and administrative support to ensure the smooth daily operations of Temasek Junior College, with primary responsibility for reception and front-office functions.

Key Responsibilities

Front Office Operations

• Handle interactions with visitors professionally, including students, parents and vendors.
• Attend to student care and parent enquiries.
• Manage vendor interactions and related front-office matters.
• Answer incoming calls and handle correspondence.
• Maintain a welcoming, professional and organised reception area.

Administrative Support

• Handle daily mail and document management.
• Perform data entry and general office organisation.
• Maintain accurate digital records using Microsoft Excel and relevant systems.
• Support routine administrative activities as required.

Event Support

• Provide administrative and logistical support for school activities.
• Support operational requirements during examination periods and special events.

General Duties

• Support school leadership with additional administrative responsibilities.
• Carry out duties assigned by the Administration Managers, Vice-Principals and Principal.
• Assist with other office duties required for the smooth operation of the school.

Qualifications

• GCE O-Level qualification is preferred, or relevant administrative working experience.
• Pleasant personality with willingness and inquisitiveness to learn.
• Good interpersonal and communication skills.
• Proficient in commonly used office productivity applications.
• Organised and able to multitask and prioritise daily responsibilities.
• Good team player and able to work effectively with multiple stakeholders.

Experience

• Relevant administrative or reception experience is advantageous.
• Able to manage multiple daily tasks in a school office environment.
• Comfortable using computer applications and office technology.
• Must be able to climb stairs as required for work, as the General Office is located on Level 2 and there is no lift access..