Part-time Accounts & Admin Assistant - Singapore

ZwickRoell; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading materials testing company in Singapore is seeking a part-time Accounts & Admin Assistant. In this role, you will provide essential administrative support across departments, primarily managing accounts payable and receivable functions, and maintaining office operations. Candidates should possess at least GCE O level qualifications and a minimum of two years of relevant experience. Strong English communication skills and proficiency in MS Office are essential for success in this position.

Qualifications

• At least 2 years of relevant working experience is required.
• Experience with accounting support and administrative roles is essential.

Responsibilities

• Handle the full spectrum of Accounts Payable functions.
• Manage Cash Disbursements and vendor payments.
• Perform timely and accurate monthly bank reconciliations.
• General office maintenance and administrative task management.

Skills

Good written and verbal communication skills in English

Proficiency with PC / MS Office software

Multitasking

Organized

Ability to work independently

Education

Minimum GCE O level or related educational level

Job description

About ZwickRoell Pte. Ltd.

Get started with us now! At ZwickRoell, you can look forward to a challenging and innovative areas of responsibility in an agile and internationally minded company. We push materials and components to their limits and deliver reliable test results for our customers. The family-owned ZwickRoell Group is the global market leader for materials testing systems since over 160 years. More than 1,800 employees achieve an annual turnover of 310 million Euros. Well-known local and international manufacturers, researcher & developer as well as Universities from all industries & disciplines rely on our high-tech testing technology from the ZwickRoell Group. We are represented by our own subsidiaries as well as by our sales & service partners in more than 56 countries worldwide.

At ZwickRoell, we are open-minded and passionate about whatever we do! We provide and continuously develop a high-performance culture and actively promote international exchange programs & deployments to develop long-term career paths. We continuously strengthen our operational excellence and act with agility to excite existing customer and to win new customers.

We are hiring an experienced Accounts & Admin Assistant (Part-time).

Position Overview

The Accounts & Admin Assistant will report to the head of Finance. In this role, the incumbent will need to provide high quality and sustainable administrative support to all departments to enable the smooth operations and delivery to meet the business objectives. This includes handling office administration and accounting matters.

Job Responsibilities

Accounts

Accounts Payable (AP)

Handle the full spectrum of Accounts Payable functions, including : Data entry of supplier invoices

Processing and scheduling of vendor payments

Manage Cash Disbursements (CD) including recording of payments

Liaising with vendors on payment matters

• Corporate Credit Cards : Manage corporate credit card usage, reconciliation, and expense allocation
• Staff Claims : Process staff claims including verification, data entry, and payment

Accounts Receivable (AR)

• Notify relevant colleagues daily via email on customer receipt
• Cash Receipt (CR) including recording of receipts
• Upload invoicing to customer portals
• Follow up on outstanding receivables

Bank Reconciliation

• Perform timely and accurate monthly bank reconciliations
• Investigate and resolve discrepancies between bank statements and internal records
• File and maintain bank correspondence and related documentation

Fixed Assets

• Maintain and update the Fixed Assets Register
• Record asset additions, disposals, and depreciation
• Ensure timely and accurate month-end closing entries related to fixed assets

General Accounting Support

• Assist with journal entries, accruals, and general ledger maintenance
• Responsible for updating bank signatories and liaising with the Corporate Secretary to ensure proper documentation and regulatory compliance
• Perform ad hoc accounting tasks and provide support as and when required.

Administration

• General office maintenance- first aid kit, fire extinguisher, upkeep of office premises and equipment.
• Point of contact for MCST 3288 and vendors
• Office supplies, pantry management, and tidiness
• Mobile / office line management and staff support.
• Visa, Ticket & Accommodation arrangements for corporate guests
• Insurance renewals, ensure company properties are adequately insured, premium payments and claims.
• Document handling for director signatures and corporate secretary coordination
• Organizing internal events (e.g., CNY, Christmas)
• Vehicle-related matters (parking, road tax, insurance, logbook)
• Perform ad hoc administrative tasks as and when necessary.

Your profile

Education

• Minimum GCE O level or any related educational level

Experience

• Minimum 2 years of relevant working experience

Requirements

• Good written and verbal communication skills in English
• Proficiency with PC / MS Office software
• Multitasking and organized
• Ability to work independently and with other colleagues