PA to Business Development Manager (Preschool education)

ADSC EDUCATION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An education management company in Singapore is seeking a Personal Assistant to provide comprehensive administrative and secretarial support to the Education Business Manager. The ideal candidate will ensure smooth daily operations and support for business development initiatives in the preschool education sector. Candidates should have a minimum of 10 years relevant experience, preferably in the education sector, and possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. The role requires multitasking and the ability to work collaboratively across teams.

Qualifications

• Minimum 10 years of relevant experience as a PA or executive assistant.
• Experience in education is an advantage.
• High level of discretion, confidentiality, and professionalism.

Responsibilities

• Provide comprehensive account, administrative, and secretarial support to the EBM.
• Assist in preparation, filing, and compliance of corporate tax submissions.
• Organize and coordinate meetings, school visits, and events.
• Conduct market research, data analysis, and competitor monitoring.
• Create basic design materials such as posters and flyers.

Skills

Strong organizational skills

Time management

Excellent written communication

Excellent verbal communication

Analytical skills

Problem-solving skills

Microsoft Office Suite proficiency

Education

Diploma or Degree in Business Administration

Diploma or Degree in Education

Tools

Basic design software

Job description

The Personal Assistant (PA) will provide comprehensive administrative, account, and secretarial support to the Education Business Manager (EBM). The role ensures smooth daily operations, efficient stakeholder management, and effective support for business development initiatives in the preschool education sector.

Key Responsibilities

Administrative & Secretarial Support

• Provide comprehensive account, administrative, and secretarial support to the EBM.
• Manage calendar, schedule appointments, and organize meetings.
• Prepare, edit, and proofread correspondence, contracts, reports, presentations, and proposals.
• Handle incoming calls, emails, and other communications professionally.
• Maintain accurate filing systems, records, and databases.

Financial & Compliance Support

• Assist in preparation, filing, and compliance of corporate tax submissions.
• Support preparation of financial reports, expense tracking, and other statutory requirements as needed.

Meeting, Event & Project Coordination

• Organize and coordinate meetings, school visits, and events; prepare agendas and meeting materials.
• Write minutes and track follow-up actions to ensure timely completion.
• Assist in planning and executing special projects or strategic initiatives.
• Support business development events, exhibitions, and conferences as required.

Business & Analytical Support

• Conduct market research, data analysis, and competitor monitoring to support business strategy.
• Prepare analytical reports for directors and management review.
• Review contracts and agreements for accuracy and compliance.

Design & Communications Support

• Create basic design materials such as posters, flyers, and banners.
• Draft professional communications and presentations for internal and external use.

Stakeholder & Relationship Management

• Build and maintain collaborative relationships with internal teams, principals, parents, and external partners.
• Facilitate smooth communication between the BDM, teaching staff, and corporate partners.

Other Responsibilities

• Perform any other ad hoc duties as assigned.
• Demonstrate flexibility and collaboration across multiple teams.

Qualifications & Skills

• Minimum 10 years of relevant experience as a PA, executive assistant, or similar role (experience in education is an advantage).
• Diploma or Degree in Business Administration, Education, or related fields preferred.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills in English.
• Good analytical and problem-solving skills.
• Proficiency in Microsoft Office Suite; basic design software skills a plus.
• High level of discretion, confidentiality, and professionalism.
• Collaborative, adaptable, and able to work across multiple locations.