Order Processing Coordinator

GROWFOOD SUPPLY PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

GrowFood Supply Pte. Ltd. is seeking a responsible Admin Assistant to support daily operations, including processing customer orders and issuing purchase orders. The role requires coordination with customers and suppliers to ensure timely fulfillment.

The ideal candidate will have at least 1 year of office work experience in the F&B sector, a basic proficiency with MS Office, and strong organizational and communication skills. Location is Woodlands; working days are five per week.

Qualifications

• Minimum GCE O-Level educational qualification.
• At least 1 year of office work experience in F&B-related field.
• Positive attitude and ability to collaborate as a good team player.

Responsibilities

• Process customer sales orders accurately and promptly using the ERP system to ensure efficient order handling.
• Prepare and issue local purchase orders to suppliers via the ERP system to maintain procurement flow.
• Follow up with suppliers to confirm orders and monitor delivery schedules for timely receipt of goods.
• Coordinate with the sales team and warehouse to ensure orders are fulfilled on schedule.
• Manage daily inventory movements and replenish warehouse stock to maintain optimal inventory levels.
• Handle filing, data entry, and document management to support administrative accuracy.
• Respond to email correspondences and phone calls professionally to maintain clear communication.
• Perform general administrative duties and complete other assigned tasks to support operations.

Skills

Organisational skills

Communication skills

Independent working

Time management

Education

GCE O-Level

Tools

MS Office

Job description

Company Overview

GrowFood Supply Pte. Ltd. is a wholesale distributor specializing in diverse food products supply. We import, distribute and supply to restaurants, food courts, caterers, ship chandlers and wholesalers. Our product range include dried provision items like cooking oil, dried beans, herbs and spices, commodities and canned food.

Job Summary

We are looking for a responsible and organised Admin Assistant to support the daily operations. The successful candidate will be responsible for processing customer orders, issuing purchase orders, co-ordinating with customers and suppliers and providing general administrative duties and tasks.

Responsibilities

• Process customer sales orders accurately and promptly using the ERP system to ensure efficient order handling
• Prepare and issue local purchase orders to suppliers via the ERP system to maintain procurement flow
• Follow up with suppliers to confirm orders and monitor delivery schedules for timely receipt of goods
• Coordinate with the sales team and warehouse to ensure orders are fulfilled on schedule
• Manage daily inventory movements and replenish warehouse stock to maintain optimal inventory levels
• Handle filing, data entry, and document management to support administrative accuracy
• Respond to email correspondences and phone calls professionally to maintain clear communication
• Perform general administrative duties and complete other assigned tasks to support operations

Required competencies and certifications

• Proficiency in basic MS Office applications to perform daily computer tasks effectively
• Ability to work independently and meet deadlines in a fast-paced environment
• Good organisational and communication skills to coordinate with teams and suppliers

Preferred competencies and qualifications

• Minimum GCE ‘O’ Level educational qualification
• At least 1 year of office work experience in F&B related field
• Positive working attitude and ability to collaborate as a good team player

Other Information

• Location: Woodlands
• Working days per week: 5 days
• Only Singapore Citizens and Singapore Permanent Residents may apply due to quota constraints.