General Admin Staff

Gan Teck Kar Investments Pte Ltd; Singapore; On-site; SGD 27,000 - 38,000; Full time

Benefits offered by this job

Free staff meals

In-house gym

Job summary

Gan Teck Kar Investments Pte Ltd in Singapore seeks a responsible General Admin Staff to support daily administrative and operational activities across Sales, Purchasing, Warehouse, Production, Logistics and Accounts.

You will handle filing, data entry, invoicing, and document preparation, maintain ERP and Excel records, and assist with reports and stock lists while working in a collaborative team environment.

Qualifications

• Experience in general administration and data entry.
• Experience in customer service, logistics or purchasing is a plus.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong organizational skills and attention to detail.
• Able to work independently and as part of a team.
• Willing to learn and adapt to multiple tasks.

Responsibilities

• Perform general administrative and clerical duties including filing, data entry, scanning, and document prep.
• Prepare and process sales orders, purchase orders, delivery orders, invoices, and quotations.
• Enter and maintain records in ERP and Excel spreadsheets.
• Maintain filing and documentation of company records including import/export docs.
• Assist with reports, stock lists, and administrative documents.
• Assist with data checking, document verification and reconciliation of records.
• Support accounts with basic filing of invoices and documents.
• Handle ad-hoc tasks as assigned by supervisor or management.

Skills

General admin

Data entry

Customer service

Logistics

Purchasing

Excel

Word

Communication

Multi-tasking

Tools

ERP software

Job description

Position: General Admin Staff

Job Summary

We are seeking a responsible and organized General Admin Staff to support the Company's daily administrative and operational activities. The successful candidate will provide administrative support to various departments including Sales, Purchasing, Warehouse, Production, Logistics and Accounts to ensure smooth and efficient business operations.

Job Highlights

• 44hours, 5 days week
• Free staff meals
• In-house gym facility
• Short walking distance from Tuas Link MRT

Job duties & responsibilities:

• Perform general administrative and clerical duties, including filing, data entry, photocopying, scanning and document preparation.
• Prepare and process sales orders, purchase orders, delivery orders, invoices, quotations and other company documents
• Key in and maintain accurate records in the Company's ERP/system and Excel spreadsheets
• Maintain proper filing and documentation of company records, including import, export, production and delivery documents
• Assist with preparation of reports, schedules, stock lists and other administrative documents
• Assist with data checking, document verification and reconciliation of records
• Support the Accounts department with basic administrative tasks such as filing invoices and supporting documents
• Perform other administrative duties and ad-hoc tasks assigned by the supervisor or Management.

Job Requirements

• Previous experience in general administration, data entry, customer service, logistics, purchasing or food industry operations will be an advantage.
• Good working knowledge of Microsoft Office, particularly Microsoft Excel and Word.
• Comfortable with data entry and handling large volumes of documents and information.
• Good organizational skills with attention to detail and accuracy.
• Able to communicate effectively with colleagues, customers, suppliers and other business partners.
• Able to work independently as well as part of a team.
• Responsible, reliable, organized and willing to learn.
• Able to multi-task and manage several administrative duties simultaneously.
• Knowledge of ERP/accounting systems will be an advantage.