Operations & Reporting Specialist

Recruit Express Pte Ltd; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a capable administrator to support data reporting, dashboard maintenance, and coordination within a medical centre transition project. You will compile reports, manage trackers, coordinate IT access via ServiceNow, and liaise with multiple stakeholders.

The role requires strong organisational, analytical and data-handling abilities, with proficiency in Excel and excellent communication.

Qualifications

• Minimum degree in Business Administration, Business Management, Healthcare Management, Project Management or related discipline.
• Strong organisational, analytical and data-handling skills.
• Proficient in Microsoft Office, especially Excel.
• Meticulous, proactive and able to manage multiple deadlines.
• Good communication and stakeholder coordination skills.
• Experience in healthcare operations, reporting, or project coordination is an advantage.

Responsibilities

• Compile recurring operational reports from NGEMR and related systems, covering outpatient, surgical, allied health, and endoscopy data.
• Maintain the JMC Monthly Report dashboard and assist with specialty dashboards.
• Support data submissions to NUHS KRD and MOH portals within deadlines.
• Perform data checks, flag outliers, and support ad hoc reporting requests.
• Maintain the Operations Tracker and coordinate follow-up with relevant staff.
• Manage staff communications and raise IT access requests through ServiceNow.
• Coordinate meeting schedules, agendas, logistics, and materials.
• Draft and circulate meeting minutes and track action items.
• Follow up with departments on closure-related activities and update progress trackers.
• Organise closure records, approvals, inventories, and supporting documents.
• Collate information on contracts, vendors, purchase orders, equipment, assets, and operational services.
• Maintain organised electronic files and prepare closure status updates and presentation materials.
• Coordinate administrative communications with internal and external stakeholders.

Skills

Strong organisational skills

Analytical skills

Data handling

Excel proficiency

Effective communication

Stakeholder coordination

Healthcare operations familiarity

Education

Bachelor's degree in Business Administration / Healthcare Management / Project Management

Tools

Microsoft Excel

Job description

Recruit Express Pte Ltd is seeking a capable administrator to support data reporting, dashboard maintenance, and coordination within a medical centre transition project. You will compile reports, manage trackers, coordinate IT access via ServiceNow, and liaise with multiple stakeholders.

The role requires strong organisational, analytical and data-handling abilities, with proficiency in Excel and excellent communication.