Operations & Reporting Executive - [Boon Lay, Healthcare Sector] - #HJZ

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore seeks a capable Operations/Data Reporting Assistant to support the Medical Centre’s data reporting, admin, and transition activities. You will compile recurring reports from NGEMR, maintain dashboards, coordinate meetings, manage documents, and liaise with stakeholders.

A degree in business/healthcare management and strong Excel skills are preferred. The role requires meticulous organisation, data handling, and the ability to manage multiple deadlines in a

Qualifications

• Minimum Degree in Business Administration, Business Management, Healthcare Management, Project Management, or a related discipline.
• Strong organisational, analytical, and data-handling skills.
• Proficient in Microsoft Office, especially Excel.
• Meticulous, proactive, and able to manage multiple deadlines.
• Good communication and stakeholder coordination skills.
• Experience in healthcare operations, reporting, or project coordination is an advantage.

Responsibilities

• Compile recurring operational reports from NGEMR and related systems, covering outpatient, surgical, allied health, and endoscopy data.
• Maintain the JMC Monthly Report dashboard and assist with specialty dashboards.
• Support data submissions to NUHS KRD and MOH portals within deadlines.
• Perform data checks, flag outliers, and support ad hoc reporting requests.
• Maintain the Operations Tracker and coordinate follow-up with staff.
• Manage staff communications and raise IT access requests via ServiceNow.
• Coordinate meeting schedules, agendas, logistics, and materials.
• Draft and circulate meeting minutes and track action items.
• Follow up with departments on closure-related activities and update progress trackers.
• Organise closure records, approvals, inventories, and supporting documents.
• Collate information on contracts, vendors, purchase orders, equipment, assets, and operational services.
• Maintain organised electronic files and prepare closure status updates and presentation materials.
• Coordinate administrative communications with internal and external stakeholders.

Skills

Organisational skills

Analytical skills

Data handling

Excel proficiency

Stakeholder coordination

Education

Bachelor's degree in Business Administration / Healthcare Management / Project Management

Job description

Key Responsibilities

Data Reporting & Submissions

• Compile recurring operational reports from NGEMR and related systems, covering outpatient, surgical, allied health, and endoscopy data.
• Maintain the JMC Monthly Report dashboard and assist with specialty dashboards.
• Support data submissions to NUHS KRD and MOH portals within deadlines.
• Perform data checks, flag outliers, and support ad hoc reporting requests.

Administrative & Meeting Coordination

• Maintain the Operations Tracker and coordinate follow-up with relevant staff.
• Manage staff communications and raise IT access requests through ServiceNow.
• Coordinate meeting schedules, agendas, logistics, and materials.
• Draft and circulate meeting minutes and track action items.

Medical Centre Transition Support

• Follow up with departments on closure-related activities and update progress trackers.
• Organise closure records, approvals, inventories, and supporting documents.
• Collate information on contracts, vendors, purchase orders, equipment, assets, and operational services.
• Maintain organised electronic files and prepare closure status updates and presentation materials.
• Coordinate administrative communications with internal and external stakeholders.

Requirements

• Minimum Degree in Business Administration, Business Management, Healthcare Management, Project Management, or a related discipline.
• Strong organisational, analytical, and data-handling skills.
• Proficient in Microsoft Office, especially Excel.
• Meticulous, proactive, and able to manage multiple deadlines.
• Good communication and stakeholder coordination skills.
• Experience in healthcare operations, reporting, or project coordination is an advantage.