Operations Executive

HUTTONS ASIA PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

HUTTONS ASIA PTE. LTD. is seeking an energetic Office Administrator to coordinate day‑to‑day operations in our Singapore office. You will manage supplies, pantry, procurement, and liaise with vendors to keep the office running smoothly.

You will support meetings, trainings and events, assist with planning and execution of corporate activities, and maintain records for office assets and inventories. The role requires multitasking, proactivity and teamwork.

Qualifications

• Diploma or equivalent and above is required.
• Good organisational and time management skills are essential.
• Able to multitask and work in a fast-paced environment.
• Proactive, resourceful and a good team player.

Responsibilities

• Coordinate and manage day-to-day office operations.
• Manage office supplies, stationery, pantry inventory and procurement.
• Coordinate office maintenance, repairs and liaise with vendors and service providers.
• Handle logistics for company activities, meetings, training sessions and corporate events.
• Assist in planning, setup and execution of company events, seminars, bootcamps, awards and roadshows.
• Prepare event materials, registration, venue setup and on-site operational support.
• Manage inventory, storage and distribution of marketing materials, merchandise and event equipment.
• Coordinate courier services, deliveries and collection of office items where required.
• Support internal departments with operational and administrative matters.
• Maintain proper records of office assets, inventory and operational documents.
• Work closely with external vendors to ensure timely delivery of goods and services.
• Provide operational support during project launches, showflat events and company functions.
• Undertake any other ad-hoc duties and projects assigned by the Management.

Education

Diploma or equivalent and above

Tools

Microsoft Office

Job description

Job Description

• Coordinate and manage day-to-day office operations to ensure a smooth and efficient working environment
• Manage office supplies, stationery, pantry inventory and procurement
• Coordinate office maintenance, repairs and liaise with vendors and service providers
• Handle logistics for company activities, meetings, training sessions and corporate events
• Assist in the planning, setup and execution of company events, seminars, bootcamps, awards and roadshows
• Prepare event materials, registration, venue setup and on-site operational support
• Manage inventory, storage and distribution of marketing materials, merchandise and event equipment
• Coordinate courier services, deliveries and collection of office items where required
• Support internal departments with operational and administrative matters
• Maintain proper records of office assets, inventory and operational documents
• Work closely with external vendors to ensure timely delivery of goods and services
• Provide operational support during project launches, showflat events and company functions
• Undertake any other ad-hoc duties and projects assigned by the Management

Requirements

• Diploma or equivalent and above
• Good organisational and time management skills
• Able to multitask and work in a fast-paced environment
• Proactive, resourceful and a good team player
• Proficient in Microsoft Office applications
• Knowledge of the real estate industry is an added advantage