Operations Executive

HUTTONS ASIA PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

HUTTONS ASIA PTE LTD is seeking a proactive Office Administrator to coordinate day-to-day operations, manage procurement, and support logistics for events and trainings. The role involves liaising with vendors, maintaining inventory, and ensuring smooth office functioning in a fast-paced environment.

You will assist in planning events, manage materials, and support multiple departments with administrative tasks, while maintaining accurate records and timely delivery of goods and services.

Qualifications

• Diploma or equivalent is required.
• Good organisational and time management skills.
• Able to multitask and work in a fast-paced environment.
• Proactive and a good team player.
• Proficient in Microsoft Office applications.

Responsibilities

• Coordinate and manage day-to-day office operations to ensure a smooth and efficient working environment.
• Manage office supplies, stationery, pantry inventory and procurement.
• Coordinate office maintenance, repairs and liaise with vendors and service providers.
• Handle logistics for company activities, meetings, training sessions and corporate events.
• Assist in planning, setup and execution of company events, seminars, bootcamps, awards and roadshows.
• Prepare event materials, registration, venue setup and on-site operational support.
• Manage inventory, storage and distribution of marketing materials, merchandise and event equipment.
• Coordinate courier services, deliveries and collection of office items where required.
• Support internal departments with operational and administrative matters.
• Maintain proper records of office assets, inventory and operational documents.
• Work closely with external vendors to ensure timely delivery of goods and services.
• Provide operational support during project launches, showflat events and company functions.
• Undertake any other ad-hoc duties and projects assigned by the Management.

Skills

Organisational skills

Multitasking

Proactive

MS Office proficiency

Team player

Education

Diploma or equivalent

Job description

Job Description

• Coordinate and manage day-to-day office operations to ensure a smooth and efficient working environment
• Manage office supplies, stationery, pantry inventory and procurement
• Coordinate office maintenance, repairs and liaise with vendors and service providers
• Handle logistics for company activities, meetings, training sessions and corporate events
• Assist in the planning, setup and execution of company events, seminars, bootcamps, awards and roadshows
• Prepare event materials, registration, venue setup and on-site operational support
• Manage inventory, storage and distribution of marketing materials, merchandise and event equipment
• Coordinate courier services, deliveries and collection of office items where required
• Support internal departments with operational and administrative matters
• Maintain proper records of office assets, inventory and operational documents
• Work closely with external vendors to ensure timely delivery of goods and services
• Provide operational support during project launches, showflat events and company functions
• Undertake any other ad-hoc duties and projects assigned by the Management

Requirements

• Diploma or equivalent and above
• Good organisational and time management skills
• Able to multitask and work in a fast-paced environment
• Proactive, resourceful and a good team player
• Proficient in Microsoft Office applications
• Knowledge of the real estate industry is an added advantage