Operations Executive

ERA Singapore; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

ERA Realty is seeking a proactive and organised Operations Executive to join our Project Marketing team. You will play an integral role in supporting the day-to-day operations of the department and ensuring the smooth execution of project marketing activities.

Working closely with internal stakeholders, you will coordinate operational processes, manage administrative functions, support project launches, and facilitate effective communication across the team.

Qualifications

• 1–2 years of experience in operations, administration, or similar roles.
• Strong organisational and coordination skills with ability to manage multiple priorities.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Excellent verbal and written communication skills.
• Meticulous with strong attention to detail.
• Resourceful, proactive and able to work independently as well as collaboratively.
• Willing to work on weekends and public holidays when required.

Responsibilities

• Coordinate and support the day-to-day operations of the Project Marketing department.
• Provide administrative and secretarial support to the Head of Department, including calendar management and scheduling meetings.
• Manage incoming calls, emails and correspondence with timely follow-up.
• Prepare reports, presentation materials, meeting agendas and minutes.
• Coordinate meetings, departmental activities and events.
• Maintain proper documentation, filing systems and confidential records.
• Liaise with internal departments and external stakeholders for operational requirements.
• Coordinate logistics and support for project launches, including show-flat setup and launch activities.
• Monitor processes and recommend improvements to boost efficiency.
• Provide general administrative and operational support as required.

Skills

Organisational skills

Coordination

Multitasking

Verbal and written communication

Tools

Microsoft Office

Job description

Established in 1982, ERA Realty has grown to become one of Singapore's largest real estate agencies with a network of more than 8,700 trusted advisers, providing brokerage services for primary and secondary home sales and rentals of residential, commercial and industrial properties. Through ERA Realty’s Capital Markets & Investment Sales business unit, we deliver corporate real estate services for sizeable assets to high-net-worth individuals, family offices, developers, institutional investors and real estate investment trusts.

As an industry pioneer, ERA Realty has led technological innovation for over 40 years, equipping our advisers with cutting-edge proptech solutions such as SALES+, AI-powered property reports, real-time newsfeeds and proprietary super apps to enhance productivity and elevate client service.

Job Summary

We are seeking a proactive and organised Operations Executive to join our Project Marketing team.

As an Operations Executive, you will play an integral role in supporting the day-to-day operations of the department and ensuring the smooth execution of project marketing activities. Working closely with internal stakeholders, you will coordinate operational processes, manage administrative functions, support project launches, and facilitate effective communication across the team. Your ability to stay organised, manage multiple priorities and provide reliable operational support will contribute to the successful delivery of business initiatives and an efficient working environment.

Key Responsibilities

• Coordinate and support the day-to-day operations of the Project Marketing department.
• Provide administrative and secretarial support to the Head of Department, including calendar management, scheduling meetings and coordinating appointments.
• Manage incoming calls, emails and correspondence, ensuring timely follow-up and effective communication.
• Prepare reports, presentation materials, meeting agendas and minutes.
• Coordinate meetings, departmental activities and business events.
• Maintain proper documentation, filing systems and confidential records.
• Liaise with internal departments and external stakeholders to facilitate operational requirements.
• Coordinate logistics and operational support for project launches, including show-flat setup and launch activities.
• Monitor operational processes and recommend improvements to enhance efficiency.
• Provide general administrative and operational support to the department as required.

Requirements

• 1 - 2 years of experience in operations, administration, executive support or a similar role.
• Strong organisational and coordination skills, with the ability to manage multiple priorities.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Excellent verbal and written communication skills.
• Meticulous with strong attention to detail.
• Resourceful, proactive and able to work independently as well as collaboratively.
• Strong interpersonal skills with the ability to work effectively across different teams.
• Willing to work on weekends and public holidays when required.