OPERATIONS EXECUTIVE

PUREGOLD.SG PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PUREGOLD.SG PTE. LTD. is seeking an experienced Operations Executive to oversee daily office operations and enforce standard policies. The role covers admin tasks, inventory management, and coordinating with 3PL suppliers to ensure timely replenishment and accurate stock levels.

The ideal candidate will have a Diploma or equivalent with 8–10 years of experience, strong interpersonal and analytical skills, and a proactive, detail-oriented approach to multitask in a fast-paced environment.

Qualifications

• Diploma or equivalent with 8–10 years of experience.
• Proficient in Microsoft Office applications.
• Proven experience as an Operations Executive.
• Excellent interpersonal and analytical skills.
• Strong communication, with ability to manage expectations and emotions.
• Positive, proactive attitude with strong organizational skills.
• Independent, reliable, flexible, and self-motivated.
• Ability to multitask and meet multiple deadlines.
• Discretion, integrity and loyalty in handling confidential information.
• Team player capable of collaborating across levels.

Responsibilities

• Oversee daily operations with the Operations Manager.
• Enforce company policies and procedures in the office.
• Perform routine administrative duties and manage data/records.
• Assist visitors and respond to inquiries.
• Order, ship, receive supplies; manage inventory.
• Create replenishment orders and track goods to issue.
• Inspect items and ensure proper labeling and storage.
• Monitor stock levels and report statuses; assist with stock takes.
• Handle ad-hoc duties as assigned.

Skills

Interpersonal skills

Analytical

Communication

Multitasking

Teamwork

Problem solving

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

RESPONSIBILITIES

• Work closely with the Operations Manager to oversee daily operations arrangement, responsible for enforcing Company Policies and Procedures within the office.
• Performs routine administrative duties, update, maintains data and records in an effective,up-to-date and accurate manner. Serves as backup to other office personnel as needed.
• Assists visitors with information or referrals. Attending to any correspondence and emails by customers and clients.
• Orders, ships and receives supplies and equipment; stocks, organizes, and maintains materials for efficient accessibility. Performs monthly inventory control and reconciles.
• Creation and preparation of replenishing orders, releasing for pick and place to 3PL,tracking of progress until goods issue.
• To carry out quality and final inspection checked and ensure that all items are clearly labelled and storing, correctly located at the segregated areas.
• Keep track of the inventory situation and actively reports the products status, especially for out-of stock or high inventory.
• Monitors and maintains current inventory level,tracks orders and investigate problems. Perform smoothly inventory control and reconciles, assist with monthly stock taking.
• Ad-hoc duties allocated by Operations Manager.

REQUIREMENTS

• Candidate must possess at least Diploma or equivalent, minimum 8 - 10 years working experience.
• Proficient in Microsoft Office applications.
• Proven work experience as an Operations Executive,proficient in Microsoft Office applications.
• Good Interpersonal skills, with exceptional analytical, able to communicate clearly and concisely, both in written and verbal formats.
• Meeting different expectations, and being able to predict, understand and manage own and others’ emotions is the key part of successful communication.
• Possess good working attitude, reliable, flexible, enthusiastic, helpful and self-motivated.
• Positive, proactive with strong organizational skills, ability to prioritize work, meticulous and attention to details and high accuracy of work, result oriented focus.
• A great problem solver, ability to work independently with minimal supervision.
• Discretion, integrity and loyalty,coupled with trustworthiness and reliability in all communications regarding the supervisor or the company in handling sensitive and confidential information.
• Multitasking skills, able to meetmany deadlines that demand immediate attention. Able to handle multiple tasks and challenges at once.
• Resourcefulnessto make the impossible possible by anticipating and taking appropriate action and using all the available resources at hand to find the best solution.
• Ability to be a team player, works effectively with various levels within an organization, including senior-level leadership, professionals and staff and quickly build relationships.