Office & Operations Executive

BPI WEALTH SINGAPORE PTE. LTD.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

BPI Wealth Singapore Pte. Ltd. is seeking an Office & Operations Executive to ensure smooth day-to-day office operations, including administration, reception, and vendor liaison. You will support meeting coordination, supplies management, and basic accounting tasks in a dynamic environment.

The role requires 3–5 years of related experience, strong MS Office skills, and excellent organisational abilities. Independence and a service-oriented mindset are essential for success in this position.

Qualifications

• Diploma in Business Administration or related discipline is required.
• 3-5 years of experience in office administration, operations, facilities, or corporate services.

Responsibilities

• Manage front desk, visitor registration, incoming calls, and general enquiries.
• Coordinate meeting rooms, refreshments, catering, and company events.
• Maintain office supplies, stationery inventory, and procurement records.
• Liaise with vendors, building management, and service providers for office maintenance and operational support.
• Coordinate mail, courier services, and document deliveries.
• Support facilities management, workplace safety, and office compliance requirements.
• Maintain invoice records, payment registers, and supporting documentation for finance and audit purposes.
• Assist with administrative reporting, filing, and record management.
• Provide general operational and administrative support to ensure efficient office operations.

Skills

Organizational skills

Communication

Multitasking

Independence

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

We are seeking a proactive and organized Office & Operations Executive to support the smooth day-to-day running of our office. The role encompasses office administration, reception and visitor support, facilities coordination, vendor management, meeting arrangements, and basic accounting administration.

Key Responsibilities

• Manage front desk, visitor registration, incoming calls, and general enquiries.
• Coordinate meeting rooms, refreshments, catering, and company events.
• Maintain office supplies, stationery inventory, and procurement records.
• Liaise with vendors, building management, and service providers for office maintenance and operational support.
• Coordinate mail, courier services, and document deliveries.
• Support facilities management, workplace safety, and office compliance requirements.
• Maintain invoice records, payment registers, and supporting documentation for finance and audit purposes.
• Assist with administrative reporting, filing, and record management.
• Provide general operational and administrative support to ensure efficient office operations.

Requirements

• Diploma in Business Administration or related discipline.
• 3-5 years of experience in office administration, operations, facilities, or corporate services.
• Proficient in Microsoft Office applications.
• Strong organizational, communication, and multitasking skills.
• Meticulous, service-oriented, and able to work independently.