Operations Assistant

INTELLECT MINDS PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

INTELLECT MINDS PTE. LTD. is seeking an Operations Assistant to support day-to-day management of school operations, facilities and services, ensuring a safe learning environment.

The role requires strong organisational and coordination skills and a practical mindset. You will coordinate with IFM contractors, assist in supervising OSOs, prepare quotations and budgets, and help implement safety measures and student discipline tasks as needed.

Qualifications

• At least GCE Normal level is required.
• Preferably 3 years in a related role.
• Fire Safety Manager certification is preferred.
• Strong communication and interpersonal skills.
• Good computer skills including Word, Excel and PowerPoint.

Responsibilities

• Support the Operations Manager in day-to-day management and coordination of school operations, facilities and services to ensure a safe learning environment.
• Coordinate and follow up with Integrated Facilities Management (IFM) Contractor and its Service Partners on maintenance, repairs, facilities improvement works and service matters.
• Assist the Operations Manager in supervising and coordinating OSOs in the execution of their operational duties.
• Support the Operations Manager in the preparation of quotations, work requests, infrastructure-related budgets, project proposals and other operational documentation.
• Support the implementation and monitoring of school safety, security, emergency preparedness and workplace safety measures.
• Support in the management of student discipline-related matters where required.
• Perform any other duties as assigned by School Management.

Skills

Communication skills

Inter-personal skills

Organisational skills

Practical/hand-on approach

General computer skills

Education

GCE Normal (Academic/Technical) Level

3 years relevant experience

Fire Safety Manager certification

Tools

MS Word

MS Excel

PowerPoint

Job description

The Operations Assistant should possess good practicalsense,sound organisational and coordination skills, and an understanding offacilities and logistics management. He/she will play an important role in theplanning and execution ofassignedoperational duties.

The Services required are set out as follows:

• Support the Operations Manager in the day-to-day management and coordination of school operations, facilities and services to ensure a safe learning environment.
• Coordinate and follow up with Integrated Facilities Management (IFM) Contractor and its Service Partners on maintenance, repairs, facilities improvement works and service matters.
• Assist the Operations Manager in supervising and coordinating OSOs in the execution of their operational duties.
• Support the Operations Manager in the preparation of quotations, work requests, infrastructure-related budgets, project proposals and other operational documentation.
• Support the implementation and monitoring of school safety, security, emergency preparedness and workplace safety measures.
• Support in the management of student discipline-related matters where required.
• Perform any other duties as assigned by School Management.

Qualification, Skill & Experience:

Possess at least a Singapore-Cambridge General Certificate of Education (GCE) Normal (Academic/Technical) Level

Preferably three (3) years of relevant working experience in a related field

Preferably possess a valid Fire Safety Manager certification.

Good communication and inter-personal skills.

General computer skills (E.g. MS Word, Excel, Powerpoint).