Operation Assistant - Tengah

GAIN EMPLOYMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 47,000 - 71,000; Full time

Job summary

GAIN EMPLOYMENT SERVICES PTE. LTD. is seeking an Operations/Facilities Coordinator for a 14-month contract in Singapore.

You will support the Operations Manager to manage school facilities, coordinate with the IFM contractor and partners, supervise OSOs, and assist with budgets, quotations and safety measures to ensure a safe learning environment. The role requires strong communication and interpersonal skills, and preferably a Fire Safety Manager certification, with proficiency in MS Word,

Qualifications

• Possess at least a Singapore-Cambridge GCE Normal Level with an English pass.
• Preferably three years of relevant operations/facilities experience in a school setting.
• Preferably hold a valid Fire Safety Manager certification.
• Demonstrate good communication and interpersonal skills.
• Proficient with MS Word, Excel and PowerPoint.

Responsibilities

• Support the Operations Manager in day-to-day management of school operations, facilities and services to ensure a safe learning environment.
• Coordinate with IFM Contractor and service partners on maintenance, repairs and improvement works.
• Assist in supervising OSOs and coordinating operational duties.
• Prepare quotations, work requests, budgets and project proposals.
• Support safety, security, emergency preparedness and workplace safety measures.
• Support student discipline-related matters as required.
• Perform other duties as assigned by School Management.

Skills

Communication

Inter-personal skills

General computer skills

MS Word

MS Excel

PowerPoint

Education

GCE Normal Level (English pass)

Tools

MS Word

MS Excel

PowerPoint

Job description

Contract Period: From 1 Nov 2026 to 31 Dec 2027 (14 months)

Working hours:

• Monday to Thursday: 10:00am to 7:00pm, inclusive of 30 mins lunch break
• Friday: 10:30am to 7:00pm, inclusive of 30 mins lunch break
• Services not required on Saturdays, Sundays and gazetted public holidays

Scope of Services:

• Support the Operations Manager in the day-to-day management and coordination of school operations, facilities and services to ensure a safe learning environment.
• Coordinate and follow up with Integrated Facilities Management (IFM) Contractor and its Service Partners on maintenance, repairs, facilities improvement works and service matters.
• Assist the Operations Manager in supervising and coordinating OSOs in the execution of their operational duties.
• Support the Operations Manager in the preparation of quotations, work requests, infrastructure-related budgets, project proposals and other operational documentation.
• Support the implementation and monitoring of school safety, security, emergency preparedness and workplace safety measures.
• Support in the management of student discipline-related matters where required.
• Perform any other duties as assigned by School Management.

Qualifications, skills and experience:

• Possess at least a Singapore-Cambridge General Certificate of Education (GCE) Normal (Academic/Technical) Level with a Pass in English.
• Preferably three (3) years of relevant working experience in a related field
• Preferably possess a valid Fire Safety Manager certification.
• Good communication and inter-personal skills.
• General computer skills (E.g. MS Word, Excel, PowerPoint).