Operations Assistant (with FSM Certificate)

V-SWIFT PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

V-SWIFT PTE. LTD. is seeking an Operations Assistant to support the Operations Manager in day-to-day school operations, coordinating facilities and services to ensure a safe learning environment.

The role involves coordinating with IFM contractors, supervising OSOs, preparing quotations and budgets, and monitoring safety measures. Strong organisational skills and good communication are essential. The staff may also assist with student discipline matters and related tasks.

Qualifications

• Possess at least a Singapore-Cambridge GCE Normal (Academic/Technical) Level with a Pass in English.
• Preferably three (3) years of relevant working experience in a related field.
• Preferably possess a valid Fire Safety Manager certification.
• Good communication and inter-personal skills.
• General computer skills (e.g. MS Word, Excel, PowerPoint).

Responsibilities

• Support the Operations Manager in the day-to-day management and coordination of school operations, facilities and services to ensure a safe learning environment.
• Coordinate and follow up with IFM Contractor and Service Partners on maintenance, repairs, facilities improvement works and service matters.
• Assist in supervising and coordinating OSOs in the execution of their operational duties.
• Support in preparation of quotations, work requests, infrastructure-related budgets, project proposals and other operational documentation.
• Support the implementation and monitoring of school safety, security, emergency preparedness and workplace safety measures.
• Support in the management of student discipline-related matters where required.
• Perform any other duties as assigned by School Management.

Skills

Practical sense

Organisational skills

Coordination skills

Communication

Inter-personal skills

Computer skills

Education

Singapore-Cambridge GCE Normal (Academic/Technical) Level with a Pass in English

Tools

MS Word

Excel

PowerPoint

Job description

The Operations Assistantsupports the Operations Manager in the smooth running of the school’s day-to-day operations. The job involves coordinating operational matters, monitoring facilities and services, following up with vendors and contractors, and ensuring that operational and safety requirements are carried out in a timely and effective manner.

The Operations Assistant should possess good practicalsense,sound organisational and coordination skills, and an understanding offacilities and logistics management. He/she will play an important role in theplanning and execution ofassignedoperational duties.

The Services required are set out as follows:

• Support the Operations Manager in the day-to-day management and coordination of school operations, facilities and services to ensure a safe learning environment.
• Coordinate and follow up with Integrated Facilities Management (IFM) Contractor and its Service Partners on maintenance, repairs, facilities improvement works and service matters.
• Assist the Operations Manager in supervising and coordinating OSOs in the execution of their operational duties.
• Support the Operations Manager in the preparation of quotations, work requests, infrastructure-related budgets, project proposals and other operational documentation.
• Support the implementation and monitoring of school safety, security, emergency preparedness and workplace safety measures.
• Support in the management of student discipline-related matters where required.
• Perform any other duties as assigned by School Management.

Staff is required to sign an undertaking to safeguard official information.

The Personnel shall minimally have the following qualifications, skills and experience:

• Possess at least a Singapore-Cambridge General Certificate of Education (GCE) Normal (Academic/Technical) Level with a Pass in English.
• Preferably three (3) years of relevant working experience in a related field
• Preferably possess a valid Fire Safety Manager certification.
• Good communication and inter-personal skills.
• General computer skills (E.g. MS Word, Excel, Power point).