School Operations Assistant

Sunnyhill Ace; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

Sunnyhill Ace is seeking a Facilities & Operations Officer in Singapore to support day-to-day school infrastructure, maintenance coordination, and vendor liaison with the IFM contractor. You will assist the Operations Manager in supervising OSOs and preparing essential documents.

The role requires strong organizational skills, English proficiency, and the ability to handle budget-related tasks. Applicants should have a minimum GCE Normal Level with English pass and 3 years of relevant experience

Qualifications

• GCE Normal (Academic/Technical) Level with a Pass in English.
• 3 years of relevant work experience in estate/operations/logistics.
• Fire Safety Manager certification preferred.

Responsibilities

• Facilities & Estate Management: coordinate school infrastructure, facilities, and maintenance.
• Vendor Coordination: liaise with IFM contractor and partners on repairs and service delivery.
• Staff Supervision: assist Operations Manager in overseeing OSO duties.
• Administrative Support: prepare quotations, work requests, budgets, and proposals.
• Safety & Security: support security, emergency prep, workplace safety, and health measures.
• Student Operations: assist with student discipline-related matters and other duties.
• Information Security: sign and adhere to an undertaking to safeguard confidential information.

Skills

Facilities coordination

Operations support

Vendor liaison

Staff supervision

Communication

Education

GCE Normal Level with English Pass

Tools

Microsoft Office

Job description

Key Responsibilities

• Facilities & Estate Management: Support the day-to-day coordination of school infrastructure, facilities, and maintenance services.
• Vendor Coordination: Act as a key point of contact to follow up with the Integrated Facilities Management (IFM) contractor and service partners regarding repairs, improvements, and service delivery.
• Staff Supervision: Assist the Operations Manager in overseeing and coordinating the duties of Operations Support Officers (OSOs).
• Administrative Support: Assist in preparing quotations, work requests, facilities-related budgets, project proposals, and other administrative operational documents.
• Safety & Security: Support the implementation and monitoring of school security, emergency preparedness, workplace safety, and health measures.
• Student Operations: Support school management with student discipline-related matters and any other operations duties as assigned.
• Information Security: Sign and adhere to an official undertaking to safeguard confidential school and authority information.

Job Requirements

• Education: Minimum GCE Normal (Academic/Technical) Level with a Pass in English.
• Experience: Preferably three (3) years of relevant working experience in estate management, operations, or logistics. Prior experience in an MOE school setting is a major advantage.
• Technical Certification: Possessing a valid Fire Safety Manager (FSM) certification is highly preferred.
• IT Literacy: Competent in basic computer applications, including Microsoft Office (Word, Excel, PowerPoint).
• Soft Skills: Strong organizational and coordination skills, practical problem-solving sense, and excellent communication/interpersonal abilities.

Working Hours:

Mondays to Thursdays: 10:00 am to 7:00 pm (inclusive of 30-minute lunch break)

Fridays: 10:30 am to 7:00 pm (inclusive of 30-minute lunch break)

Service is not required on Saturdays, Sundays, and gazetted public holidays.