Operations and Admin Executive

3P POWER PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

3P POWER PTE. LTD. in Singapore is seeking a detail-oriented administrative professional to handle order processing, supplier coordination and invoicing for projects.

The role requires 1–2 years' experience, good Mandarin is a bonus, and proficiency with Excel and Word. You will support delivery schedules and maintain accurate records daily.

Join a fast-paced team and contribute to ensuring timely procurement, accurate billing, and smooth project progress from order to payment.

Qualifications

• Minimum GCE 'O' Level or Diploma.
• 1-2 years relevant working experience.
• Strong organizational skills with ability to prioritize tasks independently.
• Proficient in Microsoft Excel and Word.
• Fluency in Mandarin is a strong advantage.

Responsibilities

• Receive POs from customers and process them into sales orders.
• Issue matching POs to suppliers and track timelines.
• Coordinate delivery schedules with internal project teams to ensure readiness.
• Generate and issue invoices; monitor payment status.
• Monitor incoming shipments and arrange courier as needed.
• Handle general administrative duties.
• Assist with maintenance of office equipment.

Skills

Positive attitude

Highly organized

Prioritize tasks independently

Excellent communication

Attention to detail

Mandarin fluency

Education

GCE O Level or Diploma

Tools

Excel

Word

Job description

Job Description

• Received Purchase Orders (POs) from customers and accurately process them into our system as Sales Orders
• Issue matching Purchase Orders (POs) to suppliers to procure the necessary materials or services; track supplier timelines
• Work closely with our internal project team to monitor delivery schedules, track project readiness and ensure alignment on timelines
• Generate and issue final customer invoices promptly once delivery or project milestones are confirmed; track payment status
• Monitor incoming shipments from suppliers and coordinate any necessary administrative courier arrangements (e.g., DHL ) as needed
• Handle general administrative duties
• Ensure maintenance and servicing of office equipment
• Assist with ad hoc duties/ task assigned by superior and colleagues

Job Requirement

• Minimum GCE 'O' Level or Diploma
• 1-2 years relevant working experience
• Positive attitude , highly organized with the ability to prioritize tasks independently in a fast-paced environment
• Proficient in Microsoft office skills Excel, Word
• High attention to detail to ensure accurate matching of customer POs, supplier POs and final invoices
• Excellent communication skills to coordinate effectively across suppliers, clients and internal teams
• Knowledge of simple Accounting and Fluency in Mandarin is a strong advantage
• Fresh graduates with a strong willingness to learn are welcome