Administrative Assistant / Sales Coordinator

AUTO EMPIRE IMPEX PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Auto Empire Impex Pte Ltd in Singapore is seeking an Administrative Assistant / Sales Coordinator to support the sales and operations team. The role involves processing purchase and sales orders, coordinating with vendors and logistics partners, and keeping administrative operations running smoothly.

The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment. English and Mandarin language skills are required, and proficiency with Microsoft Office is

Qualifications

• English and Mandarin fluency to liaise with Mandarin-speaking customers.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Organised, proactive and detail-oriented.

Responsibilities

• Process purchase orders and sales orders accurately and timely.
• Conduct ad-hoc price comparisons across vendors.
• Respond to customer inquiries regarding sales and orders.
• Maintain backorder lists for vendors and customers.
• Coordinate logistics for shipment bookings and track arrivals.
• Handle general administrative tasks, including sales reports and quotations.
• Keep records and filing systems for sales and operations documents.
• Provide support to the General Manager as needed.

Skills

English language proficiency

Mandarin language

Microsoft Office

Education

N/O Level/ Diploma/ Degree in related field

Job description

[No agencies please]

Job Overview:

We are looking for a detail-oriented Administrative Assistant / Sales Coordinator to support our sales and operations team. This role involves processing purchase and sales orders, coordinating with vendors and logistics partners, and ensuring smooth administrative operations. The ideal candidate is organized, proactive, and able to work in a fast-paced environment.

Responsibilities:

• Process and manage purchase orders (POs) and sales orders, ensuring accuracy and timely execution.
• Conduct ad-hoc price comparisons across vendors to support competitive pricing decisions.
• Respond to customer inquiries regarding sales and order-related matters.
• Maintain and update the backorder list for both vendors and customers.
• Coordinate with the logistics team for shipment bookings, prepare packing lists, and track shipment arrivals.
• Handle general administrative and operational tasks, including sales reports, quotations, and stock-taking.
• Ensure proper record-keeping and filing systems for sales and operational documents.
• Provide administrative and operational support to the General Manager as needed.

Requirements:

• Minimum ‘N’ Level, ‘O’ Level, Diploma, or Degree in any related field.
• Proficiency in English and Mandarin to liaise with Mandarin-speaking customers.
• Computer literate, with strong skills in Microsoft Office (Excel, Word, Outlook, etc.).
• Highly responsible, detail-oriented, and organized, with strong integrity.
• Proactive, independent, and meticulous, able to work efficiently in a fast-paced environment.