Operations Executive

VELOTAC INTERNATIONAL PTE. LTD.; Singapore; Vor Ort; SGD 33.000 - 47.000; Vollzeit

Zusammenfassung

VELOTAC INTERNATIONAL PTE. LTD. is seeking a Sales Operations Administrative Assistant in Singapore. You will prepare contracts, invoices, and orders while coordinating shipments and handling customer inquiries with a focus on accuracy and timeliness.

You will maintain records, generate routine sales reports, and support the sales team with various administrative tasks. Strong English and Mandarin, plus MS Office and accounting software experience, are essential.

Qualifikationen

• Good communication skills and command of English and Mandarin.
• Strong follow-up and coordination abilities.
• Proficient in Microsoft Office suite.
• Experience with accounting software applications.
• Independent worker who also collaborates well in a team.
• Capable of meeting tight deadlines and supporting company growth.

Aufgaben

• Prepare contracts, delivery orders, invoices and other sales documents.
• Liaise on shipment arrangements and shipping documentation.
• Attend to customers' sales inquiries and feedback.
• Follow up with customers on outstanding payments.
• Maintain and update sales and customer records.
• Prepare routine sales reports for management review.
• Manage sales operations paperwork and related sales admin duties.
• Support sales department with ad hoc administrative tasks.
• Monitor delivery schedules and verify supplier docs and payments.
• Assist in inventory management and warehouse stock monitoring.
• Liaise with Supply Chain on production scheduling and quality standards.
• Promptly resolve ad-hoc operations issues.

Kenntnisse

Communication

Mandarin

English

Coordination

Tools

Microsoft Office

Accounting software

Jobbeschreibung

Job Description

• To prepare contracts, delivery orders, invoices, and other Sales related documents
• Liaise on shipment arrangement and preparation of shipping documentation
• Attend to customers' sales inquiries and feedback
• Follow up with the customer on outstanding payments
• Maintaining and updating sales and customer records.
• Prepare routine sales reports for management review
• Manage Sales Operations paperwork and any related sales administrative duties
• Support sales department with other ads hoc administrative tasks.
• Monitor delivery schedules, verification of supplier’s documentation and payments
• Assist in inventory management and warehouse stock monitoring
• Liaise with the Supply chain team on production scheduling and quality standards

Promptly resolve ad-hoc operations issues

Job Requirements

• Good Communication skills and strong command of English and Mandarin
• Good Follow-up and Coordination Skills
• Proficient in Microsoft Office
• Experience in using accounting software
• Able to work independently as well as a good team player
• Able to meet tight deadlines and contribute to the development of the company