Purchaser

Voltair Pte Ltd; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Voltair Pte Ltd in Singapore is seeking an organized Inventory and Purchasing Officer to manage stock records, organize materials, and coordinate deliveries with suppliers.

You will monitor stock levels, prepare POs, liaise with project teams, and strive to optimize procurement terms while supporting smooth site operations. Proficiency in Excel, Word, and email; strong communication and negotiation skills are essential.

Qualifications

• Proficiency in Microsoft Excel, Word, and email communication.
• Excellent communication, negotiation and organisational skills.
• Experience in administration and purchasing.
• Ability to manage supplier relationships and procurement processes.
• Experience in M&E or construction industry is a plus.

Responsibilities

• Monitor and maintain accurate inventory and stock records.
• Conduct regular stock counts and reconcile with system records.
• Organize the store by labelling and arranging materials for easy access.
• Track stock movements including stock-in and stock-out.
• Identify low-stock items and prepare replenishment requests.
• Investigate stock discrepancies and maintain inventory integrity.
• Implement inventory control procedures to reduce wastage and loss.
• Source suppliers and obtain quotations for materials and equipment.
• Compare supplier quotes and terms to select the best options.
• Prepare and issue Purchase Orders accurately and promptly.
• Follow up with suppliers on orders and deliveries to ensure timeliness.
• Coordinate with project teams to ensure on-time material deliveries.
• Verify supplier quotations, invoices, and delivery orders against POs.
• Maintain an updated supplier database and purchasing records.
• Negotiate favorable terms with suppliers and resolve delivery discrepancies.
• Communicate effectively with internal teams and external suppliers.
• Manage multiple tasks independently and meet deadlines.

Skills

Excel

Word

Email communication

Negotiation

Organisational skills

Education

GCE O-Level or equivalent

Job description

Responsibilities

• Monitor and maintain accurate inventory and stock records to ensure availability and accuracy.
• Conduct regular stock counts and reconcile physical stock against system records to identify discrepancies.
• Organize the store by properly labelling and arranging materials for easy access and tracking.
• Track stock movements, including stock-in and stock-out records, to maintain up-to-date inventory data.
• Identify low-stock items and prepare timely replenishment requests to avoid shortages.
• Investigate stock discrepancies, missing items, and inventory irregularities to maintain inventory integrity.
• Implement inventory control procedures to reduce wastage and prevent stock loss.
• Source suppliers and obtain quotations for materials, tools, equipment, and office supplies to support purchasing needs.
• Compare prices, quality, delivery lead times, and payment terms to select optimal suppliers.
• Prepare and issue Purchase Orders (PO) accurately and promptly.
• Follow up with suppliers on order status, delivery schedules, and outstanding items to ensure timely receipt.
• Coordinate with project teams and site supervisors to ensure materials are delivered on schedule.
• Verify supplier quotations, invoices, and delivery orders against purchase orders to ensure accuracy.
• Maintain an updated supplier database and purchasing records for efficient procurement management.
• Monitor stock levels continuously and arrange timely replenishment to meet operational demands.
• Negotiate with suppliers to secure competitive pricing and favorable terms.
• Assist in resolving delivery discrepancies, defective items, and supplier-related issues to maintain supply chain reliability.
• Communicate effectively with internal teams and external suppliers to support smooth operations.
• Manage multiple tasks independently and meet deadlines consistently.

Preferred competencies and qualifications

• Minimum GCE O-Level or equivalent.
• Relevant experience in administration and purchasing.
• Proficiency in Microsoft Excel, Word, and email communication.
• Good communication, negotiation, and organisational skills.
• Experience in the M&E or construction industry.