Purchasing Executive

IPS SECUREX PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

IPS SECUREX PTE. LTD. in Singapore is seeking a dedicated Purchasing Executive to support both purchasing and general administrative functions.

The role involves processing purchase orders, coordinating procurement activities, tracking deliveries, and liaising with the warehouse team to ensure accurate documentation. The ideal candidate has at least 2 years of purchasing or administrative experience, strong Microsoft Office skills, and the ability to handle confidential information with

Qualifications

• Minimum GCE O Level or equivalent; a Diploma is preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Good organizational, communication, and multitasking skills.
• Able to work independently and handle confidential information.

Responsibilities

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement for materials, suppliers and equipment.
• Track supplier delivery schedules and manage local and overseas shipments.
• Liaise with warehouse for goods receipt and documentation.
• Resolve issues with purchases in collaboration with vendors or users.
• Match supplier invoices with delivery orders or service reports.
• Generate monthly outstanding PO reports for management.
• Perform data entry, filing and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.
• Manage inventory and replenish office supplies.

Skills

Microsoft Office

Organization

Communication skills

Multitasking

Confidential information handling

Education

GCE O Level-equivalent

Diploma

Tools

MS Office Suite

Job description

We are currently seeking a dedicated and detail-oriented individual to join our team as a Purchasing Executive to support both purchasing and general administrative functions.

Responsibilities:

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.

• Coordinate procurement activities for materials, suppliers, and equipment.

• Track supplier delivery schedules and manage logistics for both local and overseas shipments.

• Liaise with warehouse team for goods receipt and ensure proper documentation.

• Resolve issues with purchases or services in collaboration with vendors or users.

• Match supplier invoices with delivery orders/service reports.

• Generate monthly outstanding PO reports for management.

• Perform administrative tasks including data entry, filing, and documentation.

• Ensure compliance with purchasing policies and procedures.

• Participate in quarterly stock takes and internal audits.

• Handle vendor communication via calls and high-volume emails.

• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.

• Handle orders for business cards, rubber stamps, and company uniforms.

• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Requirements:

• Minimum GCE 'O' Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Good organizational, communication, and multitasking skills.
• Able to work independently and handle confidential information.