Purchaser

VoltAir; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

VoltAir in Singapore seeks an organised Inventory and Purchasing Administrator to maintain accurate stock records, conduct regular stock counts, and manage replenishment to support ongoing projects.

You will issue purchase orders, track deliveries, liaise with suppliers and site teams, resolve discrepancies, and maintain supplier data. Strong Excel, negotiation and communication skills are essential.

Qualifications

• Minimum GCE O-Level or equivalent.
• Relevant experience in administration and purchasing.
• Proficiency in Microsoft Excel, Word, and email communication.
• Good communication, negotiation and organisational skills.
• Experience in the M&E or construction industry.

Responsibilities

• Monitor and maintain accurate inventory and stock records to ensure availability and accuracy.
• Conduct regular stock counts and reconcile physical stock against system records to identify discrepancies.
• Organize the store by properly labelling and arranging materials for easy access and tracking.
• Track stock movements, including stock-in and stock-out records, to maintain up-to-date inventory data.
• Identify low-stock items and prepare timely replenishment requests to avoid shortages.
• Investigate stock discrepancies, missing items, and inventory irregularities to maintain inventory integrity.
• Implement inventory control procedures to reduce wastage and prevent stock loss.
• Source suppliers and obtain quotations for materials, tools, equipment, and office supplies to support purchasing needs.
• Compare prices, quality, delivery lead times, and payment terms to select optimal suppliers.
• Prepare and issue Purchase Orders (PO) accurately and promptly.
• Follow up with suppliers on order status, delivery schedules, and outstanding items to ensure timely receipt.
• Coordinate with project teams and site supervisors to ensure materials are delivered on schedule.
• Verify supplier quotations, invoices, and delivery orders against purchase orders to ensure accuracy.
• Maintain an updated supplier database and purchasing records for efficient procurement management.
• Monitor stock levels continuously and arrange timely replenishment to meet operational demands.
• Negotiate with suppliers to secure competitive pricing and favorable terms.
• Assist in resolving delivery discrepancies, defective items, and supplier-related issues to maintain supply chain reliability.
• Communicate effectively with internal teams and external suppliers to support smooth operations.
• Manage multiple tasks independently and meet deadlines consistently.

Skills

Excel

Word

Email communication

Negotiation

Organisational skills

Communication

Education

GCE O-Level or equivalent

Job description

Responsibilities

• Monitor and maintain accurate inventory and stock records to ensure availability and accuracy.
• Conduct regular stock counts and reconcile physical stock against system records to identify discrepancies.
• Organize the store by properly labelling and arranging materials for easy access and tracking.
• Track stock movements, including stock-in and stock-out records, to maintain up-to-date inventory data.
• Identify low-stock items and prepare timely replenishment requests to avoid shortages.
• Investigate stock discrepancies, missing items, and inventory irregularities to maintain inventory integrity.
• Implement inventory control procedures to reduce wastage and prevent stock loss.
• Source suppliers and obtain quotations for materials, tools, equipment, and office supplies to support purchasing needs.
• Compare prices, quality, delivery lead times, and payment terms to select optimal suppliers.
• Prepare and issue Purchase Orders (PO) accurately and promptly.
• Follow up with suppliers on order status, delivery schedules, and outstanding items to ensure timely receipt.
• Coordinate with project teams and site supervisors to ensure materials are delivered on schedule.
• Verify supplier quotations, invoices, and delivery orders against purchase orders to ensure accuracy.
• Maintain an updated supplier database and purchasing records for efficient procurement management.
• Monitor stock levels continuously and arrange timely replenishment to meet operational demands.
• Negotiate with suppliers to secure competitive pricing and favorable terms.
• Assist in resolving delivery discrepancies, defective items, and supplier-related issues to maintain supply chain reliability.
• Communicate effectively with internal teams and external suppliers to support smooth operations.
• Manage multiple tasks independently and meet deadlines consistently.

Preferred competencies and qualifications

• Minimum GCE O-Level or equivalent.
• Relevant experience in administration and purchasing.
• Proficiency in Microsoft Excel, Word, and email communication.
• Good communication, negotiation, and organisational skills.
• Experience in the M&E or construction industry.