Operation Admin

TECNISCO ADVANCED MATERIALS PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

TECNISCO ADVANCED MATERIALS PTE. LTD. in Singapore seeks an Administrative support for Procurement, Sales admin and Office General affairs.

You will coordinate with suppliers to obtain quotations, negotiate terms, and issue POs in the ERP system; track deliveries and update order data to ensure timely production. As a 2–3 year experienced professional, you will manage documentation, stock movements, and inter-department coordination while maintaining accurate records and providing timely status

Qualifications

• At least 2–3 years of working experience, preferably in a factory environment.
• Experience with administrative paperwork and coordinating with stakeholders.
• Ability to multi-task and work under time constraints.

Responsibilities

• Source and liaise with suppliers to obtain quotations, negotiate pricing, lead times, and delivery terms.
• Prepare PR and issue purchase orders in the ERP system per approved requirements.
• Follow up with suppliers on order confirmations, delivery schedules, and outstanding POs.
• Monitor supplier delivery performance to meet production needs.
• Coordinate with internal departments to resolve shortages, delays, and quality issues.
• Perform GRN and PO receiving to update delivery status.
• Coordinate with Finance on supplier invoices and payment discrepancies.
• Monitor outstanding POs and provide status updates to relevant departments.
• Prepare essential production and shipping documents; manage monthly stock checks.
• Assist with inventory movement to control stock levels and timely ordering.
• Coordinate with Custormer, Supplier, Sales PIC and GB support team to align demand daily.
• Ensure timely order processing and accurate ERP data entry.
• Arrange shipping for PO items and FO C samples; prepare full shipping docs.

Skills

admin paperwork

cross-functional coordination

team player

interpersonal skills

time management

organisational skills

multi-tasking

Job description

(Admin support for Procurement/ Sales admin/OfficeGeneral affairs)

Source and liaise with suppliers to obtain quotations, negotiate pricing, lead times, and delivery terms.

Prepare PR and issue purchase orders (POs) in the ERP system in accordance with approved requirements.

Follow up with suppliers on order confirmations, delivery schedules, and outstanding purchase orders.

Monitor supplier delivery performance and ensure materials are delivered according to production requirements.

Coordinate with suppliers and internal departments to resolve material shortages, delayed deliveries, and quality issues.

Perform GRN and PO receiving in the system to update the delivery status of incoming goods and follow up accordingly.

Coordinate with Finance on supplier invoices, payment discrepancies, and purchase order issues where necessary.

Monitor outstanding purchase orders and provide updates status to relevant departments.

Assist in preparation of basic documents related to production and shipping details

Collecting and gathering date/information for project preparation

Monthly stock checking for opening and closing of files

Help out with inventory movement that aim to control stock level and order timely

Coordinate with internal/external stakeholders, including Custormer, Supplier,Sales PIC and GB support team, to align demand requirements on daily basis.

Ensures timely order processing and accurate order data entry into ERP systems

Shipping arrangement for both PO item and FOC sample

Preparation full-set of shipping docs including B/L,Commercial Invoice and Packing List, Delivery Order and Tax Invoice.

Arrange shipment bookings and collections with freight forwarders, courier companies, and logistics service providers.

Shipping arrangement to assigned forwarders for collection of goods and follow up

Check and Follow-up on overdue payments and ensure customers adhere to agreed payment terms

Co-ordinate with production PIC to support customer's delivery with designated Lead time

Assist in the preparation of Official Quotation before submission to customers

Maintain and update customer's contact details or any relevant documentation

Prepare monthly sales report and weekly delivery schedule for HQ and finance

Prepare purchase requisitions, generate purchase orders, and record goods receipt notes in the ERP system.

Participate actively in routine production planning, scheduling, monitoring, and performance feedback.

Provide day-to-day operational support and deliver timely status updates to department management and key stakeholders.

Assist in preparing essential documentation, including production records, job orders, and shipping paperwork.

Asign job to production dept based on customer demand and keep communicate with relavant PIC.

Prepare DO for outsourcing item and samples to be delivered to business partner.

Office admin including documentations, office general affairs, reception of visitors, Answer company calls, etc.

Other Ad-hoc duties assigned.

Job Requirement

• At least 2 to 3 years of working experience, preferably in factory environment
• Possess experience in administrative paperwork and cross-functional coordination with internal and external stakeholders.
• Team player with a positive attitude
• Possess good interpersonal skills
• Meticulous, well-organized and can work well under time constraints
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task.