Commercial Admin

KINGPOINT TECHNOLOGY PTE. LTD.; Singapore; On-site; SGD 33,000 - 60,000; Full time

Job summary

Kingpoint Technology Pte. Ltd. in Singapore is seeking an organised Administrative Assistant to support the Commercial team with day-to-day data entry, document control and reporting.

You will handle PO, quotation and invoice tracking, assist with invoicing, maintain CRM data, and prepare management reports while coordinating with internal departments. Strong Excel and ERP familiarity, plus attention to detail, are essential.

Qualifications

• Proficient in Microsoft Excel and comfortable with ERP systems.
• Knowledge of commercial documentation, data management and administrative processes.
• Experience with quotations, POs, invoicing and cost tracking.
• Strong attention to detail to ensure accurate processing of documents.

Responsibilities

• Updating and maintaining PO, quotation and invoice tracking files.
• Assisting with invoice applications.
• Updating and maintaining data in the CRM system.
• Preparing various reports and updating data for management review.
• Following up with internal departments on outstanding documents and information.
• Providing general administrative support to the Commercial team.
• Any other duties and responsibilities as assigned by the team lead / Supervisor / Commercial Manager

Skills

Microsoft Excel

ERP systems

Data management

Administrative processes

Attention to detail

Education

GCE O'/A' Level or Diploma in Business Administration, Finance, Accounting, or related field

Tools

CRM systems

Job description

Job Responsibilities

• Updating and maintaining PO, quotation and invoice tracking files.
• Assisting with invoice applications.
• Updating and maintaining data in the CRM system.
• Preparing various reports and updating data for management review.
• Following up with internal departments on outstanding documents and information.
• Providing general administrative support to the Commercial team.
• Any other duties and responsibilities as assigned by the team lead / Supervisor / Commercial Manager

Candidate Requirements

• GCE 'O'/ 'A' Level or Diploma in Business Administration, Finance, Accounting, or a related field.
• Proficient in Microsoft Excel and familiar with accounting or enterprise resource planning (ERP) systems.
• Knowledge of commercial documentation, data management, and administrative processes.
• Familiarity with quotations, purchase orders (POs), invoicing, and cost tracking.
• Strong attention to detail to ensure accurate processing and maintenance of quotations, invoices, purchase orders, and related documents.
• Proficiency in both spoken and written Chinese would be an advantage.